Re-Advertisement : Grants Management Coordinator/ Coordonnatrice(teur) de la gestion des subventions Tanzania and Burundi 103 views0 applications


Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world.

DRC Burundi-Tanzania DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene (WASH), Shelter and infrastructure, General Food Distribution (GFD) and Livelihoods. In 2018 the office in Bujumbura, Burundi was set up aimed at strengthening cross border responses and enhance the impact of interventions in support of Burundian returnees.

Overall purpose of the role The Grants Management Coordinator will support the Head of Programmes in building and administering the country program’s portfolio of multiple grants across all locations in which DRC operates. The Coordinator will assist in securing new funds by coordinating and/or leading proposal development processes and ensuring high-quality and timely donor reporting.

The Coordinator provides expert advisory services and will have oversight of the DRCs Grant Management Minimum Standards function by working closely with the programme team and providing technical advice to all team members on donor rules and regulations to ensure all programs are compliant. The Grants Management Coordinator will work collaboratively with the Programme Managers/Coordinators, Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and Headquarters staff as well as externally with donors and DRC programme partners.

Main responsibilities Technical Support / Adviser

  • Provides expert advisory services for the specialized area of grants management and donor compliance with a significant impact on the organization as a whole.
  • The GM Coordinator will work across multiple sectors/disciplines/geographic areas within the organization to contribute to organizational goals.
  • Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module.
  • Participates in Grants Management reference groups either at global or regional level within the areas of Grants Management to develop new standards and innovative solutions.

Programme Development and Coordination

  • Act as the lead writer/coordinator/editor for concept notes and proposals, as needed. These will be designed in collaboration with the program development team, Head of Programme, Area managers, technical advisors, Regional Office and Head Quarter colleagues, ensuring that DRC’s programme handbook guidelines are incorporated into proposal design.
  • Ensure communication between all departments (finance, program, and operations) in drafting of budgets.
  • Contribute to the development of strong data collection and monitoring & evaluation plans within each proposal, including well-designed log-frames and indicators.
  • Maintain up-to-date information on donor priorities and funding opportunities.
  • Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance.

Research, Analysis and Capacity Building

  • Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.
  • Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors.
  • Conduct visits to field locations as possible/needed.
  • Undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include quality reporting and project cycle management. Also provide one-on-one support in report writing, proposal development, indicator tracking, DRC-specific tools, and other topics, as needed.
  • Supervise the organization of grant start-up, quarterly and closure review meetings to ensure donor compliance, operation/program integration, logistics support, etc. in the multiple DRC office locations.

Reporting

  • Manage and supervise internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements.
  • Supervise the maintenance of the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure grant compliance.

Representation

  • Assist senior management in donor liaison and communication. Represent DRC in other external meetings with stakeholders and coordination meetings

About you To be successful in this role we expect the following experience and technical competencies:

Essential Experience

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Master’s degree in international relief and development, social sciences, public health, statistics/research methods or related relevant field
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects.
  • Ability to analyse budgets for compliance with donor budget guidelines.
  • Excellent French and English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written

Preferred Experience:

  • Previous role as a grants manager in an INGO
  • Experience working in the East Africa and Great Lakes region
  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners
  • Proven interest in capacity building of colleagues

Competency profile

  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Strong team player
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Flexible, enthusiastic and willing to learn from others
  • Understands humanitarian issues in Tanzania, Burundi and the region
  • Willing to travel to project sites in Tanzania and Burundi

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results and ensure excellence in all deliverables.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Duration: 1 Year renewable subject to Performance and Funding.

Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Non-Manager G

Start Date: 1st June 2022 or Immediately

Duty Station: Kibondo – Tanzania with 40% Travel to Bujumbura-Burundi

Accommodation: Shared Accommodation in DRC Guesthouse

Reporting: This position reports to Country Director

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Applications Applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. Cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.

Closing date for applications: 30th May 2022.

Candidates who applied for this position before need not to apply

Applications will be reviewed as they are received, candidates maybe contacted before closing date.

More Information

  • Job City Kibondo
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Kibondo CF 3201 Abc road Fixed Term , 40 hours per week Danish Refugee Council (DRC)

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world.

DRC Burundi-Tanzania DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene (WASH), Shelter and infrastructure, General Food Distribution (GFD) and Livelihoods. In 2018 the office in Bujumbura, Burundi was set up aimed at strengthening cross border responses and enhance the impact of interventions in support of Burundian returnees.

Overall purpose of the role The Grants Management Coordinator will support the Head of Programmes in building and administering the country program’s portfolio of multiple grants across all locations in which DRC operates. The Coordinator will assist in securing new funds by coordinating and/or leading proposal development processes and ensuring high-quality and timely donor reporting.

The Coordinator provides expert advisory services and will have oversight of the DRCs Grant Management Minimum Standards function by working closely with the programme team and providing technical advice to all team members on donor rules and regulations to ensure all programs are compliant. The Grants Management Coordinator will work collaboratively with the Programme Managers/Coordinators, Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and Headquarters staff as well as externally with donors and DRC programme partners.

Main responsibilities Technical Support / Adviser

  • Provides expert advisory services for the specialized area of grants management and donor compliance with a significant impact on the organization as a whole.
  • The GM Coordinator will work across multiple sectors/disciplines/geographic areas within the organization to contribute to organizational goals.
  • Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module.
  • Participates in Grants Management reference groups either at global or regional level within the areas of Grants Management to develop new standards and innovative solutions.

Programme Development and Coordination

  • Act as the lead writer/coordinator/editor for concept notes and proposals, as needed. These will be designed in collaboration with the program development team, Head of Programme, Area managers, technical advisors, Regional Office and Head Quarter colleagues, ensuring that DRC’s programme handbook guidelines are incorporated into proposal design.
  • Ensure communication between all departments (finance, program, and operations) in drafting of budgets.
  • Contribute to the development of strong data collection and monitoring & evaluation plans within each proposal, including well-designed log-frames and indicators.
  • Maintain up-to-date information on donor priorities and funding opportunities.
  • Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance.

Research, Analysis and Capacity Building

  • Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.
  • Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors.
  • Conduct visits to field locations as possible/needed.
  • Undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include quality reporting and project cycle management. Also provide one-on-one support in report writing, proposal development, indicator tracking, DRC-specific tools, and other topics, as needed.
  • Supervise the organization of grant start-up, quarterly and closure review meetings to ensure donor compliance, operation/program integration, logistics support, etc. in the multiple DRC office locations.

Reporting

  • Manage and supervise internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements.
  • Supervise the maintenance of the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure grant compliance.

Representation

  • Assist senior management in donor liaison and communication. Represent DRC in other external meetings with stakeholders and coordination meetings

About you To be successful in this role we expect the following experience and technical competencies:

Essential Experience

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Master’s degree in international relief and development, social sciences, public health, statistics/research methods or related relevant field
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects.
  • Ability to analyse budgets for compliance with donor budget guidelines.
  • Excellent French and English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written

Preferred Experience:

  • Previous role as a grants manager in an INGO
  • Experience working in the East Africa and Great Lakes region
  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners
  • Proven interest in capacity building of colleagues

Competency profile

  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Strong team player
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Flexible, enthusiastic and willing to learn from others
  • Understands humanitarian issues in Tanzania, Burundi and the region
  • Willing to travel to project sites in Tanzania and Burundi

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results and ensure excellence in all deliverables.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Duration: 1 Year renewable subject to Performance and Funding.

Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Non-Manager G

Start Date: 1st June 2022 or Immediately

Duty Station: Kibondo – Tanzania with 40% Travel to Bujumbura-Burundi

Accommodation: Shared Accommodation in DRC Guesthouse

Reporting: This position reports to Country Director

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Applications Applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. Cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.

Closing date for applications: 30th May 2022.

Candidates who applied for this position before need not to apply

Applications will be reviewed as they are received, candidates maybe contacted before closing date.

2022-05-31

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