Request for Proposal
Prequalification of Printing, Branding and Production Service Providers
Ethiopia
Framework Agreement (2026 – 2028)
July 2026
Procurement Summary
Item Description
Client Girl Effect Ethiopia
Assignment Prequalification of Printing, Branding & Production Service Providers
Procurement Method Open Competitive Procurement
Contract Type Framework Agreement
Framework Period September 2026 – August 2028
Number of Suppliers Multiple suppliers may be appointed
Location Ethiopia
Currency Ethiopian Birr (ETB)
Who We Are
Girl Effect is an international non-profit organisation that creates media, technology and behaviour change programmes that empower adolescent girls and young people to improve their health, education and economic opportunities.
In Ethiopia, Girl Effect delivers programmes through the Yegna youth brand, reaching millions of young people through media, digital platforms, community engagement and research. These programmes require a wide range of professionally produced printing, branding and promotional materials to support programme implementation across Ethiopia
Objective
Girl Effect Ethiopia seeks to establish a roster of qualified printing, branding and production service providers for a two-year Framework Agreement.
Suppliers appointed to the framework may be invited to participate in:
- Restricted Requests for Quotations (RFQs)
- Mini-competitions
- Direct call-off assignments
depending on the nature, value and complexity of future requirements.
Appointment to the framework does not guarantee any minimum volume of work.
Framework Period
The framework agreement shall remain valid for:
September 2026 –August 2028
Girl Effect reserves the right to extend the framework for an additional period, subject to satisfactory performance.
What You’ll Do
The selected suppliers shall be capable of providing one or more of the following services:
A. Programme and Educational Materials
Student Manuals /Facilitator Guides – Booklets – 60 pages
- Size: A5 Portrait (unless otherwise specified)
- Printing: Full colour (CMYK), double-sided
- Inside Pages: 150 GSM white bond paper, glossy
- Cover: 300 gsm art card with matte or gloss lamination
- Binding: Saddle stitched or perfect bound depending on page count
- Finish: Trimmed and neatly finished
Discussion Guides – Flip Charts – 20 pages
- Size: A3 Landscape (297 × 420 mm)
- Printing: Full colour, double-sided
- Paper: 250 gsm art card, glossy
- Mounting: White laminated rigid board backing
- Type: Self-standing flip chart
- Finish: Durable and suitable for repeated use during training sessions
Conversation Card – Flash Cards
- Size: A5 or A6 (as specified)
- Printing: Full colour, double-sided
- Material: 300 gsm art card
- Finish: Matte or gloss lamination with rounded corners where required
Fact Sheets – Brochure
- Size: A4 or A3 folded
- Printing: Full colour, double-sided
- Paper: 170 gsm art paper
- Finish: Folded and neatly trimmed
B. Information, Education and Communication Materials
Posters
- Sizes: A3, A2, A1 or custom sizes
- Printing: Full colour, single or double-sided
- Paper: 200 gsm art paper
- Finish: Matte or gloss finish as required
Flyers
- Size: A5 or DL
- Printing: Full colour, double-sided
- Paper: 150 gsm art paper
- Finish: Trimmed and bundled
Leaflets
- Size: A4 folded to DL or A5
- Printing: Full colour
- Paper: 150–170 gsm art paper
- Finish: Bi-fold or tri-fold as required
Brochures
- Size: A4 folded (Bi-fold or Tri-fold)
- Printing: Full colour
- Paper: 170 gsm art paper
- Finish: Professionally folded
Calendars
- Type: Wall or Desk Calendar
- Printing: Full colour
- Cover: 300 gsm art card
- Inside Pages: 170–200 gsm art paper
- Binding: Wire binding with hanging hook where applicable
Stickers
- Material: Vinyl or self-adhesive paper
- Printing: Full colour
- Finish: Gloss laminated
- Cutting: Die-cut or kiss-cut depending on design
C. Event and Activation Materials
Roll-up Banners
- Size: 85 × 200 cm
- Material: Premium anti-curl banner material
- Printing: Full colour
- Includes: Aluminium stand and carrying bag
Backdrops
- Material: 440 gsm PVC Flex or fabric
- Printing: Full colour
- Finish: Hemmed edges with eyelets
Stage Branding
- Material: PVC Flex, fabric or foam board depending on requirement
- Printing: Full colour
- Installation: Where requested
Directional Signage
- Material: Foam board, PVC board or Sunboard
- Printing: Full colour
- Finish: Mounted where applicable
Event Badges
- Material: PVC card or laminated art card
- Printing: Full colour
- Includes: Lanyard where required
Certificates
- Size: A4
- Printing: Full colour
- Paper: 300 gsm ivory or art card
- Finish: Matte or gloss finish
D. Branding and Promotional Materials
Branded Notebooks
- Size: A5 or A4
- Cover: 300 gsm laminated art card or hard cover
- Inside Pages: 80 gsm ruled or plain paper
- Binding: Spiral or perfect bound
Branded Folders
- Size: A4
- Material: 350 gsm art card
- Finish: Matte or gloss lamination
- Features: Business card slot and document pocket
Branded Pens
- Plastic or metal body
- Single or multi-colour branding
- Screen printing or UV printing
Branded Tote Bags
- Material: Heavy-duty canvas or cotton
- Printing: Screen printing, heat transfer or DTF printing
- Colour: As specified
T-Shirts
- Material: 100% cotton (180–200 gsm)
- Printing: Screen printing, DTF or embroidery
- Sizes: Small to XXL
Polo Shirts
- Material: Cotton pique (220 gsm)
- Branding: Embroidery or high-quality printing
- Sizes: Small to XXL
Caps
- Material: Cotton twill
- Branding: Embroidery or screen printing
- Adjustable fastening
Lanyards
- Material: Polyester
- Printing: Full-colour sublimation
- Includes: Metal hook and safety buckle where required
Water Bottles
- Material: Aluminium or stainless steel
- Branding: UV print, screen print or laser engraving
Mugs
- Material: Ceramic
- Branding: Sublimation printing
- Capacity: Approximately 330 ml
Wristbands
- Material: Silicone or fabric
- Branding: Printed or embossed logo
Promotional Merchandise
Suppliers should also be able to provide other branded promotional items, including but not limited to umbrellas, key holders, USB drives, notebooks, desk accessories, gift sets, and corporate giveaways.
E. Office and Corporate Materials
Business Cards
- Size: 85 × 55 mm
- Printing: Full colour, double-sided
- Paper: 350 gsm art card
- Finish: Matte or gloss lamination
Letterheads
- Size: A4
- Printing: Full colour
- Paper: 100 gsm bond paper
Compliment Slips
- Size: DL
- Printing: Full colour
- Paper: 120 gsm bond paper
Envelopes
- Sizes: DL, A5 and A4
- Printing: Single or full colour
- Paper: 100–120 gsm bond paper
Note: Suppliers should demonstrate capability to print materials in: Amharic, Afan Oromo, Sidamic, Afar, Somali, Tigrinya, English and other Ethiopian languages where required.
Procurement Timelines
- Terms of Reference Published: July 29, 2026
- Deadline for Proposal Submission: August 20, 2026
Supplier Eligibility Requirements
Interested suppliers must submit:
Company Documentation
Valid Business License
Certificate of Incorporation/Registration
TIN Registration Certificate
VAT Registration Certificate
Valid Tax Clearance Certificate
Company Profile
Technical Capacity
Description of printing facilities
List of printing equipment
List of finishing equipment
Production capacity per day/week
Quality assurance procedures
Relevant Experience
Minimum three years’ experience providing printing services
At least three references from similar assignments
Portfolio of completed work
Financial Capacity
Audited financial statements (last two years) or equivalent financial records
Bank reference letter
Proposal Submission Requirements
Technical Proposal
The technical proposal should include:
Company Overview
Company profile
Years in operation
Areas of specialization
Relevant Experience
Similar assignments undertaken
NGO, donor or development sector experience
Production Capacity
Printing technology available
Production capability
Staffing structure
Quality Management
Quality assurance processes
Sample approval procedures
Reprint and defect management processes
Delivery and Logistics
Delivery capability
Geographic coverage
Turnaround times
Sample Submission
Suppliers should submit at least three examples of recently completed print assignments demonstrating:
Colour quality
Binding quality
Finishing quality
Branding execution
Durability
Financial Proposal
The Financial Proposal in Ethiopian shall be submitted separately from the Technical Proposal using the Girl Effect Pricing Schedule.
The Pricing Schedule has been designed to ensure a consistent and comparable evaluation of all submissions. Suppliers are requested to complete all applicable sections of the template and return it in its original Excel format.
The completed pricing schedule should include, where applicable:
Unit rates for all requested printing and production items.
VAT and other applicable taxes.
Delivery and transportation charges.
Installation costs (where applicable).
Minimum order quantities (where applicable).
Standard production lead times.
Bulk order discounts.
Any additional charges or assumptions.
Price validity period.
Where a particular item or service is not offered, suppliers should indicate “Not Applicable (N/A)” within the template rather than deleting rows.
Suppliers should not alter the structure or formulas contained within the pricing schedule unless specifically instructed by Girl Effect.
The completed Financial Proposal template should be submitted together with the Technical Proposal by the submission deadline.
Evaluation Criteria
- Relevant Experience 25%
- Technical Capacity 25%
- Quality Assurance & Samples 20%
- Delivery & Logistics Capability 10%
- Financial Competitiveness 15%
- References 5%
Framework Management
Girl Effect reserves the right to:
- Appoint multiple suppliers to the framework.
- Allocate suppliers by service category where appropriate.
- Conduct restricted RFQs or mini-competitions amongst prequalified suppliers.
- Issue direct call-off purchase orders where appropriate.
- Review supplier performance annually.
- Suspend or remove suppliers based on performance or compliance.
- Extend the framework period subject to satisfactory performance.
Commercial and General Terms
- This procurement is intended to establish a non-exclusive framework agreement with multiple suppliers. Appointment to the framework does not guarantee any minimum volume or value of work.
- Suppliers are responsible for ensuring compliance with Ethiopian tax legislation. All taxes should be clearly identified in the financial proposal.
- All materials developed under any subsequent call-off assignment shall become the property of Girl Effect unless otherwise agreed in writing.
- Successful suppliers will be required to comply with Girl Effect’s safeguarding policies and may be required to undergo safeguarding checks before contract award.
- Girl Effect reserves the right to amend, suspend or cancel this procurement process at any stage and is not liable for any costs incurred by suppliers during the preparation or submission of proposals.
How to apply
To apply for this opportunity, please submit a proposal by email with the subject line “Prequalification of Printing, Branding and Production Service Providers – Ethiopia (2026–2028) ” to [email protected] by August 20, 2026. For any questions, please also send them to our suppliers’ email address.
More Information
- Job City Ethiopia
