Request for Proposals to Conduct a Regulatory Impact Assessment on Forest Conservation and Management (Charcoal) Draft Regulations 17 views0 applications

Request for Proposals (RfP) Consultancy Services to Conduct a Regulatory Impact Assessment on Forest Conservation and Management (Charcoal) Draft Regulations.

IUCN ESARO Kenya Country Office, BIODEV2030 Phase 2
RfP Reference: IUCN-26-02- PA04570-1

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the
information and instructions carefully because non-compliance with the instructions may result in
disqualification of your Proposal from this Procurement.

1. REQUIREMENTS
1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1.

2. CONTACT DETAILS
2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.
IUCN Contact: [email protected]

3. PROCUREMENT TIMETABLE
3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

DATE – ACTIVITY
06th February 2026 – Publication of the Request for Proposals
11th February 2026 – Deadline for expressions of interest
16th February 2026 – Deadline for submission of questions
18th February 2026 – Planned publication of responses to questions
22nd February 2026 – Deadline for submission of Proposals to IUCN (“Submission Deadline”)
3rd March 2026 – Clarification of Proposals
10th March 2026 – Planned date for contract award
16th March 2026 – Expected contract start date

3.2. Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement.

4. COMPLETING AND SUBMITTING A PROPOSAL
4.1. Your Proposal must consist of the following four separate documents:
 Signed Declaration of Undertaking (see Attachment 2)
 Pre-Qualification Information (see Section 4.3 below)
 Technical Proposal (see Section 4.4 below)
 Financial Proposal (see Section 4.5 below)
Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

4.3. Pre-Qualification Criteria
IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.
Pre-Qualification Criteria
1. 3 relevant references of clients similar to IUCN / similar work
2. Confirm that you have all the necessary legal registrations to perform the work
3 State your annual turnover for each of the past 3 years
4, How many employees does your organisation have who are qualified for this work?

4.4. Technical Proposal
The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.
Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:

S/N – Description Information to provide – Relative weight
1 Methodology and work plan
• Clarity on the completeness of the tender. (10%)
• Clarity on the proposed approach, method and workplan. (15%)
2 Qualifications and expertise
• At least ten (10) years of experience in designing and undertaking Regulatory Impact Assessments, baseline studies, and related data collection, proposed consultants: [If applicable add separate sub-criteria of specialisms required] collation, analysis, and evaluation assignments within Kenya or in comparable country contexts, particularly in natural resource, energy, or forestry-related sectors. (15%)
• Strong understanding of Forestry conservation challenges in Kenya. (10%)
• Proven track record of stakeholder engagement, coordination, and collaboration with multi-disciplinary technical and leadership teams across government institutions, county governments, private sector actors, civil society, and community groups involved in the forestry and charcoal value chain in Kenya (15%)
3 Experts/Subject matter experts
• Post-graduate degree in Forestry, Environmental Law, Climate Change Policy, Natural Resources Management, Environmental Studies, and/or other related subjects. (5%)
• Certification in environmental impact assessments will be an advantage. (5%)
• Strong analytical and writing skills, with proven ability to prepare high-quality RIA reports, policy briefs, and technical documents, and to communicate findings effectively to diverse audiences, including policymakers, technical experts, and community stakeholders. (10%)
• Knowledge of and experience with Kenya’s policy, legal, and institutional frameworks relevant to forestry, charcoal production and trade, energy, environment, climate change, land use, and natural resource governance, including familiarity with the Statutory Instruments Act, 2013 and regulatory best practices. (10%)
• Excellent communication and presentation skills. Excellent verbal and written communication skills in English and Swahili. (5%)
Total – 100%

4.5. Financial Proposal
4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.

4.5.2*. Prices include all costs*
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal.
This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.

4.5.3. Applicable Goods and Services Taxes
Proposal rates and prices shall be exclusive of Value Added Tax.

4.5.4. Currency of proposed rates and prices
All rates and prices submitted by Proposers shall be in [EUR].

4.5.5. Breakdown of rates and prices
For information only, the price needs to be broken down as follows:
Description – Quantity (days) – Unit Price – Total Price
1 Consultant daily fee
2 Logistic fee
TOTAL

4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.
4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.

4.8. Withdrawals and Changes
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.

5. EVALUATION OF PROPOSALS
5.1*. Completeness*
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.

5.2. Pre-Qualification Criteria
Only Proposals that meet all of the pre-qualification criteria will be evaluated.

5.3. Technical Evaluation
5.3.1. Scoring Method
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high. 5.3.2. Minimum Quality Thresholds Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

5.3.3. Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.

5.4. Financial Evaluation and Financial Scores
The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.

Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial
Proposal is CHF 80, you will receive a financial score of 80/100 = 80%

5.5. Total Score
Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%

Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.

6. EXPLANATION OF PROCUREMENT PROCEDURE
6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.
6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.
6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.
6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.

7. CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT
7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.
7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.
7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed noncompliant, and as a result you may be unable to proceed further in the procurement process.
7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
7.2. In order to participate in this procurement, you must meet the following conditions:
 Free of conflicts of interest
 Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
 In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
 Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
 Not bankrupt or being wound up
 Never been guilty of an offence concerning your professional conduct
 Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).
7.4. If you are participating in this procurement as a member of a joint venture, or are using subcontractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.
7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.
7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
 It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
 Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
 Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

8. CONFIDENTIALITY AND DATA PROTECTION
8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.

9. COMPLAINTS PROCEDURE
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact [email protected]. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

10. CONTRACT
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

11. ABOUT IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development. Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN/

12. ATTACHMENTS
Attachment 1 Specification of Requirements / Terms of Reference

Terms of Reference for IUCN Consultancy
Title: Consultancy Services to Conduct a Regulatory Impact Assessment on Forest Conservation and Management (Charcoal) Draft Regulations

Objective of the Consultancy
To develop a Regulatory Impact Assessment (RIA) report for the Draft Charcoal Regulations 2025 to ensure that the proposed regulations are evidence-based, proportionate, and responsive to the socio-economic and environmental realities of the charcoal sub-sector.
Specific objectives:
1. Review the Regulations and analyze the means and alternative options of achieving the objectives of the same, including regulatory and non-regulatory measures.
2. Facilitate public participation workshops (virtual/physical) for collection of comments and validation of findings by the regulated communities.
3. Collect, analyze and document all comments and submissions given by the public, and submit the same in seven (7) bound and clearly marked sets.
4. Prepare a Regulatory Impact Assessment as per the set legal requirements

Background
Project Reference: P04570
Donor reference: AVCH-01117

About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN/

About the BIODEV2030 project
Implemented by the international Union for Conservation of Nation (IUCN), the objective of BIODEV2030 Phase 2 (2024-2026) is to contribute to the implementation of the Kunming-Montreal Global Biodiversity Framework in 15 countries (including Kenya) by promoting changes in production practices that reconcile biodiversity and economic development. Phase 2 of BIODEV2030 was preceded by phase I, which took place from 2020 to 2022 and intended to advance the integration of biodiversity in the economic sectors, through the promotion of voluntary commitments in economic sectors that most threaten biodiversity. The first phase of BIODEV2030 was implemented through three components: the first on the multistakeholder dialogue informed by a second component of scientific results on the state, trends, and threats to biodiversity in the country and the situational analysis on the opportunities and challenges for the implementation of voluntary commitments in forestry, agriculture and livestock (focusing on pastoralism), followed by a third component of exchange of experiences and knowledge sharing between implementing countries. In Kenya, the project ended up identifying voluntary commitments for crop production (horticulture), livestock production and agroforestry (with a focus on wood energy).
BIODEV2030 phase 2 has three specific objectives:
1. Support the national public authorities in identifying the sectoral public policy instruments (SPPIs) of the priority sectors and possible reforms to encourage this change in practices.
2. Develop an action plan in a pilot area / landscape that defines the necessary changes in practices needed to achieve positive impacts on target biodiversity values, and the clear actions that are needed to achieve such changes, further formulated into a bankable project proposal for implementation at the end of BIODEV2030 phase 2 (i.e. February 2026).
3. Develop the capacity of the key actors in mainstreaming and financing biodiversity projects. Through Specific Objective 1, BIODEV2030 phase 2 will support the public authorities on analyzing how well the existing SPPIs are aligned with the implementation of the Kunming-Montreal Agreement and provide recommendations for strengthening their alignment. In 2025, the BIODEV2030 project developed a policy brief on “Aligning public policy instruments to biodiversity conservation in Kenya’s forestry sector.” The policy brief finds that at the county-level, permits are prone to misuse, masking illegal trade. It recommends that digitization of permits and fast-tracking of the charcoal regulations can enhance traceability and enforcement as well as conservation of biodiversity hotspots. In this context, the IUCN Kenya Country office is collaborating with the Ministry of Environment, Climate Change and Forestry to develop a Regulatory Impact Assessment (RIA) report for the Draft Charcoal Regulations 2025.

Introduction to the assignment
The Ministry of Environment, Climate Change and Forestry has drafted the Forest Conservation and Management (Charcoal) Regulations 2025. The Regulations are meant to provide detailed guidelines on the production, trade, and management of charcoal in Kenya. The Regulations aim to enhance regulation in the charcoal sector through the registration and licensing of commercial producers, while promoting the sustainable management of trees and forest resources on both community and private lands. They further encourage the adoption of efficient production technologies such as modern kilns to minimize wood wastage and reduce greenhouse gas emissions. In addition, the Regulations provide for the establishment and enforcement of standards governing the packaging, storage, transportation, and trade of charcoal, coupled with strengthened law enforcement to curb illegal production and trading activities.
The Regulations elaborate on the obligations of the Kenya Forest Service, the County Government, charcoal producers and traders in regard to regulating charcoal business in the country. Importantly, the Regulations allow the production and transportation of charcoal for subsistent use. In accordance with the Statutory Instruments Act, No. 23 of 2013, a regulation that is likely to have a direct or indirect significant impact on business, the economy, the environment, or the administration of justice must be accompanied by a Regulatory Impact Assessment (RIA). Charcoal production and trade directly affect forest resources, rural livelihoods, energy access, and local economies, particularly among vulnerable and low-income households. There is therefore a need to develop a Regulatory Impact Assessment (RIA) report for the Draft Charcoal Regulations 2025 to ensure that the proposed regulations are evidence-based, proportionate, and responsive to the socio-economic and environmental realities of the charcoal sub-sector. The RIA will systematically assess the anticipated environmental, social, and economic impacts of the Draft Regulations, including compliance costs, enforcement and institutional implications, and effects on producers, transporters, traders, consumers, and county governments. It will also help identify potential unintended consequences such as increased illegal production, market distortions, or livelihood losses and evaluate feasible regulatory and non-regulatory options to achieve sustainability objectives at least cost. The Ministry in collaboration with International Union for Conservation of Nature and under advisory of Technical Working Group appointed by the Ministry, seeks to engage a consultant to develop a RIA for the Regulations.

Scope of Work
The work shall be guided by Kenya’s existing policy, legal, and institutional frameworks relevant to the forestry and charcoal sub-sector, including the Constitution of Kenya, the Forest Conservation and Management Act and the Energy Act. The consultant shall draw on applicable regulatory standards, best practice in Regulatory Impact Assessment, and available national data to identify appropriate indicators, data types, and information sources necessary to assess the economic, social, environmental, and administrative impacts of the proposed regulations. These will inform the collection of baseline and contextual data through a combination of desk reviews of Kenyan policy and sectoral documents, focus group discussions, key informant interviews, and structured stakeholder consultations and workshops, which will collectively serve as the primary data collection framework for undertaking the task:
1. Review the Regulations and analyze the means and alternative options of achieving the objectives of the same, including regulatory and non-regulatory measures.
2. Facilitate public participation workshops (virtual/physical) for collection of comments and validation of findings by the regulated communities.
3. Collect, analyze and document all comments and submissions given by the public, and submit the same in seven (7) bound and clearly marked sets.
4. Prepare a Regulatory Impact Assessment as per the set legal requirements, which should include:
a) A statement of objectives on the proposed Regulations and the reasons for the same
b) A statement explaining the expected effect of the proposed legislation
c) A statement of other practicable means of achieving the same objectives (including regulatory and non-regulatory)
d) An Assessment of the expected costs and benefits of the proposed Regulations and any other practicable means of achieving the same objectives, which should include an assessment of the expected economic, social and environmental impact and the likely administration and compliance costs including resources allocation.
5. Prepare and submit independent advice as the regulatory impact assessment
6. Prepare a Certificate to be signed by the Cabinet Secretary in line with relevant provisions of the Statutory Instruments Act of 2013

Key Deliverables
1. Inception report– describing detailed methodology for the RIA, an interpretation of the ToRs, timeline, stakeholder engagement plan and identified data sources and gaps.
2. Regulatory Impact Statement (RIS)– detailing findings from white and grey literature and stakeholder consultations, comprehensive analysis of the likely economic, social, environmental, and administrative impacts of the draft regulations, regulatory options and their costs/benefits, potential risks, trade-offs, and mitigation measures and preliminary recommendations.
3. Final RIA Report – integrating feedback from stakeholders and validation workshops into the final RIA report, including proposed revisions to the draft regulations, if required.

Duration of the assignment
The consultancy is estimated to take a total of 8 weeks spread across 2 months (16th March- 31st May, 2026). The present TORs may be subject to modification, without changing the overall objectives and scope of the work, based on mutual consultations.

Supervision and coordination
The consultant will report to and work under the supervision of the Senior Programme Officer, Climate and Biodiversity Engagement at IUCN in close collaboration with the Forest Development Secretary at the State Department of Forestry. Regular progress reports will be provided to the Technical Working Group (TWG) appointed by the Ministry through the State Department for Forestry throughout the project period (1st February- 30th April 2026). These reports ill include updates on project milestones, budget expenditures, and any challenges encountered. Additionally, ad-hoc reports will be generated as needed to address specific concerns or provide detailed insights into project progress.

Timeline, Deliverables and Payment
Main tasks – Target due dates – milestones payment
1. Inception Report – 20th March 2026 – 20%
2. Regulatory Impact statement (RIS) – 20th April 2026 – 30%
3. Final RIA Report and evidence of public participation – 31st May 2026 – 50%

Candidate qualifications and competencies
The ideal candidate should possess the following qualifications and competencies:
1. Post-graduate degree in Forestry, Environmental Law, Climate Change Policy, Natural Resources Management, Environmental Studies, and/or other related subjects. Certification in environmental impact assessments will be an advantage.
2. At least Ten (10) years of experience in designing and undertaking Regulatory Impact Assessments, baseline studies, and related data collection, collation, analysis, and evaluation assignments within Kenya or in comparable country contexts, particularly in natural resource, energy, or forestry-related sectors.
3. Knowledge of and experience with Kenya’s policy, legal, and institutional frameworks relevant to forestry, charcoal production and trade, energy, environment, climate change, land use, and natural resource governance, including familiarity with the Statutory Instruments Act, 2013 and regulatory best practices.
4. Strong analytical and writing skills, with proven ability to prepare high-quality RIA reports, policy briefs, and technical documents, and to communicate findings effectively to diverse audiences, including policymakers, technical experts, and community stakeholders.
5. Proven track record of stakeholder engagement, coordination, and collaboration with multidisciplinary technical and leadership teams across government institutions, county governments, private sector actors, civil society, and community groups involved in the forestry and charcoal value chain in Kenya.
6. Excellent communication and presentation skills. Excellent verbal and written communication skills in English and Swahili.
7. Availability to undertake and complete the assignment within the stipulated timeframe. Reference materials: Draft Forest Conservation and Management (Charcoal) Regulations 2025.

Declaration of Undertaking in Relation to Request for Proposals (RfP) Consultancy Services to Conduct a Regulatory Impact Assessment on Forest Conservation and Management (Charcoal) Draft Regulations.

I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:
Registered Name of Organisation (the “Organisation”): _______________________
Registered Address (incl. country): _______________________________________
Year of Registration:__________________________________________________

I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.

Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.

I further confirm that the following statements are correct:

1. The Organisation is duly registered in accordance with all applicable laws.
2. The Organisation is fully compliant with all its tax and social security obligations.
3. The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
4. The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN. The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
5. None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.
6. Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
7. The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.
8. The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.
9. The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.
10. The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.
11. The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.

______________________________________________________
<Date and Signature of authorised representative of the Proposer>
< Name and position of authorised representative of the Proposer >

Declaration of Undertaking in Relation to Request for Proposals (RfP) Consultancy Services to Conduct a Regulatory Impact Assessment on Forest Conservation and Management (Charcoal) Draft Regulations.
I, the undersigned, hereby confirm that I am self-employed and able to provide the service independent of any organisation or other legal entity.

Full name (as in passport):
Home or Office (please delete as appropriate) Address (incl. country):

I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable, including Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR). I acknowledge that IUCN is required to retain my Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.

I further confirm that the following statements are correct:
1. I am legally registered as self-employed in accordance with all applicable laws.
2. I am fully compliant with all my tax and social security obligations.
3. I am free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
4. I agree to declare to IUCN any real or perceived emerging conflicts of interests I may have concerning IUCN. I acknowledge that IUCN may terminate any contracts with me that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
5. I have never been convicted of grave professional misconduct or any other offence concerning my professional conduct.
6. I have never been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
7. I acknowledge that engagement in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with me with immediate effect.
8. I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. I agree that I will not provide direct or indirect support to firms and individuals included in these lists.
9. I have not been, am not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.

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