State Project Manager, Lagos 318 views0 applications

Job purpose

The State Project Manager will provide overall programme oversight at the state level. He/she will be the focal point for engagement with DFID representative within the state including other DFID-funded programmes. He/She will facilitate the development and monitoring of a state level sustainability plan with the State Malaria Elimination Programme (SMEP) and its key development partners. He/She will lead institutional capacity building efforts with SMEP including those linked to health reforms. The position holder will directly line manage a team of four staff and represent the programme at the state coordination platforms. The position holder will support SMEP to better coordination with other tiers of government both (NMEP and LGAs in their state). He/she will support the state government to achieve state wide roll-out of project supported interventions.

Scope of work

The State Project Manager will be responsible for the provision of programme technical support to state level malaria control effort and direct implementation of SUNMAP2 for the control of malaria at State, LGA. Ward and community levels. The State Project Manager will lead a team that includes experienced technical and programme management experts and oversee the provision of short term technical assistance from SUNMAP2 to SMEP and other key stakeholders. He/She will work to keep SUNMAP2 state activities on course to achieve targets especially because it will be a payment-by-result type of contract. He/She will apply value-for-money in their management approach.

Key working relationships

· DFID Nigeria representative in the state, including Team leads for DFID-funded programmes with activities in the state

· Project Manager as line manager, including work planning

· Provide strategic, programmatic and management oversight to the state-based team

· SUNMAP2 Senior Management Team for high-level strategic, financial and donor-related issues

Key accountabilities

1. Strategic planning, management and governance (20%)

· Provide strategic planning support to the state-based SUNMAP2 team

· Provide effective support and oversight to the members of the state-based SUNMAP2 team to ensure that implementation occurs according to operational plans

· Support the SUNMAP2 Senior Management Team in identifying opportunities which can be used to sustain the impact of the project and/or extend the scale of the project

· Ensure regular communication is maintained between the State-based team and the Abuja-based SUNMAP2 team

· Be responsible for the state level project risk register. Work with the Project Manager and members of the State-based team in the identification, tracking, prevention and management of key programme risks especially those related to performance and fiduciary management

· Be liaison between the project, State government and DFID representative in the State

· Maintain effective communication with other DFID-funded programme leads

2. Programme management (50%)

· Develop and implement work plans, ensuring that partner work plans are integrated into an overall consolidated state level project work plan

· Oversee project partner’s inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs

· Manage a number of complex public, civil society and commercial sector partnerships

· Work closely with the SUNMAP2 SMT to see that work plans are aligned with best technical approaches

· Coordinate the provision of programme management strengthening support to the State Malaria Elimination Programme (SMEP)

· Provide high level technical support on malaria control to the State MoH and partners engaged in malaria control

· Promote harmonisation of malaria control efforts at state level

· Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the project team, key stakeholders and project partners

· Travel to the field as necessary to provide support and oversight to the State team

· Ensure all relevant authorities and stakeholders are included in the planning and implementation of the project as appropriate

· Maintain a good and proactive collaboration with the relevant authorities at State level, such as SMEP, and other stakeholders including other relevant DFID-funded programmes and GFATM malaria grant sub-recipients

· Work with the SUNMAP2 SMT to see that project lessons and experiences are documented

· Work with the SUNMAP2 SMT to see that programme improvement is data-driven

· Remain engaged with current funding opportunities for malaria control/elimination through liaising with other INGOs, government bodies, donors and UN agencies

3. Logistics, finance and administration (10%)

· Ensure the project is efficiently and accurately managed within allowable line item flexibility and there is full accountability of resources

· Ensure familiarity with Malaria Consortium and donor compliance issues, ensuring all implementing partners in the state are compliant with these

· Work with the state-based team to prepare projected project expenditures

· Work with the Project Manager and Project’s Senior Finance Expert to monitor expenditure and budget compliance on a regular basis, report any concerns to the Project Director and develop plans to mitigate any under or over expenditure

· Closely monitor state-related project budget spending and burn rates

· Work closely with the finance team to ensure timely financial reporting and assistance at audits for the project

· Work closely with the logistics team to ensure that all items required for the state-based activities are procured in a timely manner and in line with donor requirements

4. Human resource management (5%)

· Work with the HR team to lead the recruitment and selection of State-based staff for the project

· Line manage members of the State-based team using performance-based management approaches

5. Representation (15%)

· Be responsible for representation with other NGOs, UN agencies, State level government bodies, donors and other relevant parties. Coordinate project representation at technical working groups and other relevant coordination frameworks

· Relevant national events to showcase the project’s achievements

Person specification

Qualifications and experience:

Essential

· Master’s Degree in Public Health, Epidemiology, International Development or related discipline

· Mid-level management experience on large sized health projects in Nigeria

· Over 5 years working experience in development projects

· At least 2 years of those spent in projects based in the state and managing teams of 5 or more personnel

· Experience managing at least one project for an external government client

· Experience working with performance-based contracts

· Experience in project and financial management with a proven track record of timely submission of high quality project deliverables

Desirable

· Experience managing donor grants or contracts such as DFID, GFATM or USAID/PMI

· Experience working on maternal and child health programmes, including community health delivery

· Familiar with the Nigeria health system

Work-based skills:

Essential

· Strategic thinking

· Ability to manage and inspire high performing teams

· Excellent programme management skills, with proven ability to implement high quality projects on time and within budget

· Resource mobilisation skills including an understanding of state and national public health and malaria networks

· Strong negotiation skills, particularly in engaging government health officials at all levels

· Good influencing and persuasion skills and ability to remain compliant with organisational and donor policies

· Ability to manage and prioritize high workload and multiple tasks in a fast paced environment with tight deadlines

· Excellent problem solving skills

· Excellent English language skills, both spoken and written

· Capable of establishing strong working relationships with colleagues from different functions and cultures

· Excellent knowledge of Microsoft Office, particularly Word and Excel

· Excellent presentation skills

· A team player, with a friendly attitude

· Proactive and takes initiative as required

· Results-oriented work ethic

Desirable

· Good capacity building skills especially mentoring and coaching

· Conversant with the basic epidemiology of malaria in Nigeria

· Data-driven decision making mentality

· Familiar with value-for-money principles

· Excellent advocacy skills, and comfortable being a strong advocate for malaria control