Organization: WeWorld
Location: Kenya, Nairobi with frequent travels to Isiolo and Kwale
Closely work with Head of Support Services and Program Managers
Contract Details: Annual Renewable contract subject to funds availability with 3 Months’ probation.
Closing Date: 15th of April 2025
About WeWorld
WeWorld is an independent Italian organization working in the field of Development Cooperation and Humanitarian Aid projects in 27 countries. We work to promote recognition and respect of the fundamental rights of every human being, fighting poverty, injustice and generating sustainable and durable socio-economic growth models. We strive for a better world where everyone, especially women and children, have equal opportunities and rights, access to resources, to health, to education and to dignified work. A world in which the environment is a common good to be respected and preserved; in which war, violence and exploitation are banned. We feel called upon to increase our capabilities of providing support, in a global context characterized by economic and environmental crises, conflicts and inequalities, in which Humanitarian Aid and Development Cooperation are more linked than ever.
We World has been operating in Kenya since 2009 implementing projects in the counties of, Isiolo, Nairobi, Narok, Kwale, Migori. Our key thematic areas of intervention focus on: Health and Nutrition, Water Sanitation, Food security, Resilience, Climate Change and Climate Action, Livelihood, Peacebuilding, Education, Socio-Economic Development, Capacity Strengthening of local CSOs, Youth empowerment, and youth meaningful participation, Gender issues, Child protection and environmental sustainability are mainstreamed in all our actions.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records check or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behaviour from all its staff, who are requested to adhere to the principles and behavioural rules defined in the CoEC and the Organisational Policies.
The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organisational policies can be found here: https://www.weworld.it/en/about-us/transparency.
Job Summary
The post holder will be supporting implementation process of Third Party Financial Support to different partners, Community Based Organizations, Civil Society Organization: (S)he will be responsible for the correct and successful implementation of the related activities (WeWorld and partners’ activities), monitoring the indicators as per different project proposals, in close collaboration with the Project Coordinators and ultimately the Program Manager.
S(he) is expected to maintain a good working relationship with the programme team, Finance and Admin department, advocacy, and communication department, CSOs partners, project stakeholders, and line ministries at National and County level.
Job Duties and Responsibilities
The Sub-granting officer will:
- Oversee and manage the distribution of subgrants, ensuring compliance regulations and internal and donor policies.
- Prepare narrative and admin/finance monthly, quarterly, and annual activity plans, action plans for monitoring of the subgrantees
- Checking that grants applications meet funding criteria
- Manage the grant application process from start to finish, including timelines, progress reports, and final submissions
- Oversee the process of launching Call for Proposals Cfp targeting youth-led organizations (YLOs), women-led organizations, civil society organizations (CSOs) and community-based organizations (CBOs).
- Overseeing financial disbursement, budget tracking, and expenditure monitoring.
- Conducting regular site visits to subgrantees to assess progress and provide targeted support.
- Assisting in the preparation of reports for internal and external stakeholders.
- Providing capacity-building support to subgrantees on financial management, compliance and reporting.
- Managing the subgrant closing process ensuring the submission of the final report and financial statements.
- Coordinating with Project coordinator to align subgrants with the projects’ broader objectives in youth empowerment, climate action, green and digital transition in Kenya.
- Maintaining detailed documentation and compliance records and monitor the progress for all the subgrantees.
- Performing other duties as assigned by the supervisor.
Minimum Qualifications and Experience
- Bachelor’s degree in finance, Business Administration or a related field;
- At least 5 years of experience in grant management, sub-granting, or donor-funded project administration.
- Strong knowledge of EU regulations, financial compliance, and sub-granting mechanisms.
- Experience working with youth-led organizations (YLOs), civil society organizations (CSOs), and Women led community-based organizations (CBOs) is an asset.
- Proven expertise in budgeting, financial reporting, and compliance monitoring.
- Proficiency in grants management software, and financial tracking tools.
- Experience in capacity building and technical assistance for subgrantees on financial and programmatic compliance.
Competences
- Ability to coordinate multi-stakeholder partnerships, including CSOs, donors, and government entities.
- Computer literacy: advanced Excel, Word and Outlook knowledge.
- Ability to work in a team while maintaining their capacity for initiative.
- Excellent spoken and written English and Swahili.
- Good work ethics.
- Problem-solving, decision-making ability and leadership.
- Flexible and adaptable.
- Interpersonal skills, good judgment, and maturity.
- Ability to identify and handle sensitive and confidential information with discretion.
Desirable:
Knowledge and experience in climate change and resilience projects, green and digital transition**.**
Experience in working for humanitarian aid organisation (NGOs).
Please send CVs and Cover Letter to ke.hr@weworld.it on or before the 15th of April 2025.
Applications should be combined into one PDF format.
Please indicate the subject of the email as: Sub-granting Officer 2025.
Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.
WeWorld is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (for application, written test, interview, training, medical examination etc.) nor act through recruitment agents. This is applicable for all opportunities including staff and interns.
