Supply, Installation, and Training on operation and maintenance of Solar-Powered Irrigation Kits For Acting Now for Food Security 35 views0 applications

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1.0 INTRODUCTION

Solidaridad Eastern and Central Africa is an international civil society organization working to transform markets and make supply chains more sustainable and inclusive. Solidaridad Eastern and Central Africa, headquartered in Nairobi, Kenya, implements programmes across Kenya, Tanzania, Uganda, Ethiopia, and the Democratic Republic of Congo.

Solidaridad works with farmers, private sector actors, governments, and development partners to promote climate-smart agriculture, sustainable livelihoods, food security, and inclusive economic development. Through innovative partnerships and practical field solutions, Solidaridad supports smallholder farmers to improve productivity, resilience, and market access.

Solidaridad is currently implementing the Acting Now for Food Security and Resilient Production Systems Project, which aims to improve resilience, yields, income and service access for small scale food producers with a focus on women and youth, by helping them adopt climate smart agriculture (CSA) and strengthening market connections, emphasizing gender and social inclusion.

Under this project, Solidaridad seeks to procure, supply, install, and commission 19 solar-powered irrigation kits for selected farmer groups in Makueni, Taita Taveta, and Kwale Counties.

2.0 PROJECT BACKGROUND

The Acting Now for Food Security and Resilient Production Systems Project aims to enhance resilience, improve food production, and strengthen adaptive capacities among smallholder farmers in Kenya’s Arid and Semi-Arid Lands (ASALs). The project promotes climate-smart agriculture through rainwater harvesting, sustainable water management, renewable energy technologies, and efficient irrigation systems.

To support year-round agricultural production and improve access to water for irrigation, Solidaridad intends to facilitate the installation of nineteen (19) solar-powered irrigation kits for selected farmer groups and lead farmers across the project implementation areas.

The intervention is expected to improve agricultural productivity, increase household incomes, promote water-use efficiency, and reduce reliance on fossil-fuel-powered irrigation systems.

3.0 ASSIGNMENT OBJECTIVE

3.1 Overall Objective

The overall objective of this assignment is to supply, install, test, commission, and train beneficiaries on the operation and maintenance of nineteen (19) complete solar-powered irrigation kits in Makueni, Taita Taveta, and Kwale Counties.

3.2 Specific Objectives

The assignment specifically seeks to:

  1. Supply and install complete Dayliff 3,000 l/hr solar-powered irrigation systems in identified project sites.
  2. Enhance access to efficient and the productive use of climate-smart irrigation technologies among beneficiary farmers.
  3. Capacity build for lead farmers and beneficiaries on system operation, preventive maintenance, and basic troubleshooting.
  4. Improve water-use efficiency and support year-round crop production.
  5. Strengthen resilience of farming systems through adoption of renewable energy technologies.

4.0 SCOPE OF WORK

The successful consultant/firm shall undertake the following tasks:

4.1 Supply and Installation

Supply, transport, install, test, and commission nineteen (19) complete solar-powered irrigation kits comprising the following minimum specifications:

Solar Irrigation Kit Components

  1. 50m head submersible Dayliff solar water pump of 1.1 HP capacity (with dry run protection) and 40mm (1.25”) outlet, 50m electric cable and 4mm nylon suspension rope.
  2. 1100 watts (2*550W) solar panels with metallic mounting.
  3. Solar controller compatible with the pump system.
  4. Drip irrigation system covering approximately ¼ acre including 16mm drip lines and all necessary accessories including take-off tap valve connection style.
  5. 2,000-litre water storage PVC tank mounted at least five (5) feet above ground level on a stable support structure.
  6. Associated fittings, connectors, valves, piping, cabling, and mounting accessories necessary for complete functionality.
  7. System protection and safety components including grounding and surge protection where applicable.

4.2 Installation Requirements

The consultant/firm shall:

  1. Conduct site assessments prior to installation.
  2. Ensure proper positioning and orientation of solar panels for maximum efficiency.
  3. Supply, construct stable elevated support structures and mount storage tanks.
  4. Ensure all installations comply with acceptable engineering and safety standards.
  5. Test all installed systems before handover.
  6. Rectify any defects identified during commissioning.

4.3 Training and Capacity Building

The consultant/firm shall provide practical training to beneficiaries including:

  1. System operation and controller usage.
  2. Preventive maintenance procedures.
  3. Water management practices.
  4. Basic troubleshooting and repair.
  5. Safety procedures during operation.

At least one lead farmer per site shall receive detailed operational training.

5.0 DISTRIBUTION OF INSTALLATIONS

The nineteen (19) solar-powered irrigation kits shall be distributed as follows:

County

Number of Kits

Makueni County

7

Taita Taveta County

6

Kwale County

6

Total

19

Specific beneficiary locations and GPS coordinates shall be provided by Solidaridad upon contract award.

6.0 DELIVERABLES

The consultant/firm shall deliver the following:

  1. Inception report and implementation work plan.
  2. Site assessment report for all installation sites.
  3. Supply and installation of 19 complete solar irrigation kits.
  4. Training reports including attendance lists and training materials.
  5. Testing and commissioning report for all systems.
  6. Final assignment completion report in both Word and PDF formats.
  7. Warranty documentation for all supplied equipment.

7.0 IMPLEMENTATION TIMELINE

The assignment shall be completed within ninety (90) calendar days including weekends from the date of contract signing.

Proposed Activity Schedule

Activity

Timeline

Responsibility

Contract signing and kickoff meeting

Day 1

Solidaridad & Consultant

Submission of inception report and work plan

Day 7

Consultant

Site assessments and verification

Day 8 – Day 15

Consultant

Approval of implementation schedule

Day 16 – Day 18

Solidaridad

Procurement and mobilization of materials

Day 19 – Day 35

Consultant

Installation in Makueni County

Day 36 – Day 50

Consultant

Installation in Taita Taveta County

Day 36 – Day 50

Consultant

Installation in Kwale County

Day 36 – Day 50

Consultant

Training of beneficiaries

Day 36 – Day 50

Consultant

Testing and commissioning

Day 50 – Day 60

Consultant & Solidaridad

Submission of draft final report

Day 65

Consultant

Review and feedback by Solidaridad

Day 65 – Day 70

Solidaridad

Submission of final report

Day 75

Consultant

*The dates can be adjusted as needs arise. However, the timelines will not exceed the indicated 90 days.

8.0 RESPONSIBILITIES OF SOLIDARIDAD

Solidaridad shall:

  1. Provide overall coordination and supervision of the assignment.
  2. Facilitate linkage with beneficiary groups and local stakeholders.
  3. Provide approved beneficiary lists and installation locations.
  4. Review and approve reports and deliverables submitted by the consultant.
  5. Facilitate TEC approval processes where applicable.

9.0 RESPONSIBILITIES OF THE CONSULTANT/FIRM

The consultant/firm shall:

  1. Provide all materials, tools, equipment, transport, and labour necessary for implementation.
  2. Ensure all supplied materials meet required quality standards.
  3. Observe occupational health and safety standards during implementation.
  4. Obtain all necessary statutory approvals and permits where applicable.
  5. Ensure timely implementation of activities within agreed timelines.
  6. Provide after-installation support during the warranty period.

10.0 QUALIFICATIONS AND EXPERIENCE

Interested firms/consultants should demonstrate the following:

  1. Proven experience in supply and installation of solar-powered irrigation systems.
  2. Experience working with community-based agricultural projects.
  3. Technical expertise in solar energy and irrigation systems.
  4. At least three (3) references for similar assignments completed within the last five years.
  5. Relevant statutory registration and certifications.
  6. Availability of qualified technical personnel.

11.0 REPORTING AND COORDINATION

The consultant shall work under the direct supervision of Solidaridad Eastern and Central Africa project team.

All reports and communication shall be submitted to:

Attn: Managing Director
Solidaridad Eastern and Central Africa Expertise Centre
Europa Towers, 5th Floor, Lantana Road, Westlands, Nairobi, Kenya
P.O. Box 42234 – 00100 GPO
Nairobi, Kenya

Email submissions and official correspondence shall be directed to:

Solidaridad Eastern and Central Africa Contact Page

How to apply

12.0 APPLICATION PROCESS

Interested consultants with good experience on undertaking similar assignments in the food security and biodiversity sector should submit their application, including a technical and financial proposal, to [email protected] by close of business on 01/07/2026 with subject line: AN Project: Solar-Powered Irrigation kits.

13.0 TECHNICAL REQUIREMENTS

The proposal shall include:

i. Company profile including relevant experience.
ii. Technical approach and methodology.
iii. Detailed implementation work plan.
iv. Financial proposal inclusive of all applicable taxes.
v. Specifications/catalogues of proposed materials and equipment.
vi. Proposed training methodology and materials.
vii. CVs of key technical personnel.
viii. Evidence of similar assignments undertaken.

The financial proposal must be in Euros (EUR). Any application in other currencies will not be considered.

____________________________________________________________________________________

14.0 CONFIDENTIALITY

The consultant/firm shall treat all project information and documents obtained during the assignment as confidential and shall not disclose them without prior written approval from Solidaridad

Note: Due to the volume of applications we will only contact the successful applicant.

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Solidaridad

As a frontrunner in the area of sustainable economic development, Solidaridad seeks to create prosperity for everyone that respects both the people and the planet. With almost 50 years of experience, experts in the field and pragmatic collaboration with influential partners in and around the supply chain, Solidaridad develops smart solutions that bring lasting positive impact.

We envision a world in which all we produce, and all we consume, can sustain us while respecting the planet, each other and the next generations.We bring together supply chain actors and engage them in innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all.

Solidaridad initiates corporate social responsibility and fair trade to combat poverty worldwide.

Solidaridad is an international network organization with more than 20 years of experience in creating fair and sustainable supply chains from producer to consumer.

Solidaridad was launched in 1969 by the Catholic bishops as an advent campaign in aid of Latin America. In the 1970s, protestant churches joined Solidaridad and a formal ecumenical organization emerged in 1976. During those days, this model was a unique form of collaboration between the Dutch churches in their programmes for development aid in Latin America.Unfortunately in the 90s, inter-church cooperation came under pressure and the breakdown of ecumenical collaboration started. In the end, the church-based foundation of Solidaridad’s work gradually eroded. The Catholic Church became increasingly inward-looking and less inclined to see responsibility for the world as a task. The growing conservatism within the churches led to breaking of the ties. The era of 40 years of eucumenical cooperation ended in 2010. But still to date, many local Christian communities are committed to Solidaridad’s work.International network organization The developments in the relationships with the churches created new opportunities for Solidaridad. An international network organization is being built up, both in terms of governance as well as in terms of operations. This change of structure will give our partners in the South a prominent say in the policymaking processes. The implementation of that policy will be better underpinned by the knowledge and experience of local partners. Moreover, the implementation of the policies will be decentralized and delegated to the regional expertise centres, thus making a better use of local expertise.Solidaridad The Netherlands is to be one player in a network of nine Regional Expertise Centres (RECs) in various parts of the world. In the process, the organization’s centre of gravity is shifted from North to South. The offices in the South take over the entire project cycle. Solidaridad The Netherlands will apply itself to market development in the North, fundraising to cover the network budget and publicity campaigns to involve consumers, citizens and businessess in the taks of making the international economy more sustainable.Fair Trade In 1988, Solidaridad was the founding father of the Max Havelaar label for coffee for the Dutch market. This was the starting point of Fair Trade certification, directly leading to the international standard of Fair Trade (FLO). After having introduced fair trade coffee Solidaridad initiated in 1996 a fair trade scheme for bananas. For this purpose, Solidaridad set up the fruit company Agrofair. This company is co-owned by farmers and supplies its fair trade labelled fruit to supermarkets across Europe. At the turn of this century Solidaridad established Kuyichi jeans, a trendy sustainable fashion brand that is sold in over than 500 leading stores across Europe.CSR-models Corporate social responsibility is developing at a fast rate. Solidaridad is building on this together with UTZ CERTIFIED, the sustainable label for coffee, cocoa and tea. MADE-BY, the label for clean clothes introduced in 2004, is another of Solidaridad’s initiatives. Solidaridad is also intensively involved in CSR models such as Social Accountability International (SAI) and the Business Social Compliance Inititiative (BSCI), and is active in Round Tables for responsible soy, palm oil, sugarcane and cotton. An increasing number of large and small companies, brands and retailers, all over the world are now working with Solidaridad on sustainable chain development.
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0 USD Kenya CF 3201 Abc road Consultancy , 40 hours per week Solidaridad 1.0 INTRODUCTIONSolidaridad Eastern and Central Africa is an international civil society organization working to transform markets and make supply chains more sustainable and inclusive. Solidaridad Eastern and Central Africa, headquartered in Nairobi, Kenya, implements programmes across Kenya, Tanzania, Uganda, Ethiopia, and the Democratic Republic of Congo.Solidaridad works with farmers, private sector actors, governments, and development partners to promote climate-smart agriculture, sustainable livelihoods, food security, and inclusive economic development. Through innovative partnerships and practical field solutions, Solidaridad supports smallholder farmers to improve productivity, resilience, and market access.Solidaridad is currently implementing the Acting Now for Food Security and Resilient Production Systems Project, which aims to improve resilience, yields, income and service access for small scale food producers with a focus on women and youth, by helping them adopt climate smart agriculture (CSA) and strengthening market connections, emphasizing gender and social inclusion.Under this project, Solidaridad seeks to procure, supply, install, and commission 19 solar-powered irrigation kits for selected farmer groups in Makueni, Taita Taveta, and Kwale Counties.2.0 PROJECT BACKGROUNDThe Acting Now for Food Security and Resilient Production Systems Project aims to enhance resilience, improve food production, and strengthen adaptive capacities among smallholder farmers in Kenya’s Arid and Semi-Arid Lands (ASALs). The project promotes climate-smart agriculture through rainwater harvesting, sustainable water management, renewable energy technologies, and efficient irrigation systems.To support year-round agricultural production and improve access to water for irrigation, Solidaridad intends to facilitate the installation of nineteen (19) solar-powered irrigation kits for selected farmer groups and lead farmers across the project implementation areas.The intervention is expected to improve agricultural productivity, increase household incomes, promote water-use efficiency, and reduce reliance on fossil-fuel-powered irrigation systems.3.0 ASSIGNMENT OBJECTIVE3.1 Overall ObjectiveThe overall objective of this assignment is to supply, install, test, commission, and train beneficiaries on the operation and maintenance of nineteen (19) complete solar-powered irrigation kits in Makueni, Taita Taveta, and Kwale Counties.3.2 Specific ObjectivesThe assignment specifically seeks to:
  1. Supply and install complete Dayliff 3,000 l/hr solar-powered irrigation systems in identified project sites.
  2. Enhance access to efficient and the productive use of climate-smart irrigation technologies among beneficiary farmers.
  3. Capacity build for lead farmers and beneficiaries on system operation, preventive maintenance, and basic troubleshooting.
  4. Improve water-use efficiency and support year-round crop production.
  5. Strengthen resilience of farming systems through adoption of renewable energy technologies.
4.0 SCOPE OF WORKThe successful consultant/firm shall undertake the following tasks:4.1 Supply and InstallationSupply, transport, install, test, and commission nineteen (19) complete solar-powered irrigation kits comprising the following minimum specifications:Solar Irrigation Kit Components
  1. 50m head submersible Dayliff solar water pump of 1.1 HP capacity (with dry run protection) and 40mm (1.25”) outlet, 50m electric cable and 4mm nylon suspension rope.
  2. 1100 watts (2*550W) solar panels with metallic mounting.
  3. Solar controller compatible with the pump system.
  4. Drip irrigation system covering approximately ¼ acre including 16mm drip lines and all necessary accessories including take-off tap valve connection style.
  5. 2,000-litre water storage PVC tank mounted at least five (5) feet above ground level on a stable support structure.
  6. Associated fittings, connectors, valves, piping, cabling, and mounting accessories necessary for complete functionality.
  7. System protection and safety components including grounding and surge protection where applicable.
4.2 Installation RequirementsThe consultant/firm shall:
  1. Conduct site assessments prior to installation.
  2. Ensure proper positioning and orientation of solar panels for maximum efficiency.
  3. Supply, construct stable elevated support structures and mount storage tanks.
  4. Ensure all installations comply with acceptable engineering and safety standards.
  5. Test all installed systems before handover.
  6. Rectify any defects identified during commissioning.
4.3 Training and Capacity BuildingThe consultant/firm shall provide practical training to beneficiaries including:
  1. System operation and controller usage.
  2. Preventive maintenance procedures.
  3. Water management practices.
  4. Basic troubleshooting and repair.
  5. Safety procedures during operation.
At least one lead farmer per site shall receive detailed operational training.5.0 DISTRIBUTION OF INSTALLATIONSThe nineteen (19) solar-powered irrigation kits shall be distributed as follows:CountyNumber of KitsMakueni County7Taita Taveta County6Kwale County6Total19Specific beneficiary locations and GPS coordinates shall be provided by Solidaridad upon contract award.6.0 DELIVERABLESThe consultant/firm shall deliver the following:
  1. Inception report and implementation work plan.
  2. Site assessment report for all installation sites.
  3. Supply and installation of 19 complete solar irrigation kits.
  4. Training reports including attendance lists and training materials.
  5. Testing and commissioning report for all systems.
  6. Final assignment completion report in both Word and PDF formats.
  7. Warranty documentation for all supplied equipment.
7.0 IMPLEMENTATION TIMELINEThe assignment shall be completed within ninety (90) calendar days including weekends from the date of contract signing.Proposed Activity ScheduleActivityTimelineResponsibilityContract signing and kickoff meetingDay 1Solidaridad & ConsultantSubmission of inception report and work planDay 7ConsultantSite assessments and verificationDay 8 – Day 15ConsultantApproval of implementation scheduleDay 16 – Day 18SolidaridadProcurement and mobilization of materialsDay 19 – Day 35ConsultantInstallation in Makueni CountyDay 36 – Day 50ConsultantInstallation in Taita Taveta CountyDay 36 – Day 50ConsultantInstallation in Kwale CountyDay 36 – Day 50ConsultantTraining of beneficiariesDay 36 – Day 50ConsultantTesting and commissioningDay 50 – Day 60Consultant & SolidaridadSubmission of draft final reportDay 65ConsultantReview and feedback by SolidaridadDay 65 – Day 70SolidaridadSubmission of final reportDay 75Consultant*The dates can be adjusted as needs arise. However, the timelines will not exceed the indicated 90 days.8.0 RESPONSIBILITIES OF SOLIDARIDADSolidaridad shall:
  1. Provide overall coordination and supervision of the assignment.
  2. Facilitate linkage with beneficiary groups and local stakeholders.
  3. Provide approved beneficiary lists and installation locations.
  4. Review and approve reports and deliverables submitted by the consultant.
  5. Facilitate TEC approval processes where applicable.
9.0 RESPONSIBILITIES OF THE CONSULTANT/FIRMThe consultant/firm shall:
  1. Provide all materials, tools, equipment, transport, and labour necessary for implementation.
  2. Ensure all supplied materials meet required quality standards.
  3. Observe occupational health and safety standards during implementation.
  4. Obtain all necessary statutory approvals and permits where applicable.
  5. Ensure timely implementation of activities within agreed timelines.
  6. Provide after-installation support during the warranty period.
10.0 QUALIFICATIONS AND EXPERIENCEInterested firms/consultants should demonstrate the following:
  1. Proven experience in supply and installation of solar-powered irrigation systems.
  2. Experience working with community-based agricultural projects.
  3. Technical expertise in solar energy and irrigation systems.
  4. At least three (3) references for similar assignments completed within the last five years.
  5. Relevant statutory registration and certifications.
  6. Availability of qualified technical personnel.
11.0 REPORTING AND COORDINATIONThe consultant shall work under the direct supervision of Solidaridad Eastern and Central Africa project team.All reports and communication shall be submitted to:Attn: Managing Director Solidaridad Eastern and Central Africa Expertise Centre Europa Towers, 5th Floor, Lantana Road, Westlands, Nairobi, Kenya P.O. Box 42234 – 00100 GPO Nairobi, KenyaEmail submissions and official correspondence shall be directed to:Solidaridad Eastern and Central Africa Contact Page

How to apply

12.0 APPLICATION PROCESSInterested consultants with good experience on undertaking similar assignments in the food security and biodiversity sector should submit their application, including a technical and financial proposal, to [email protected] by close of business on 01/07/2026 with subject line: AN Project: Solar-Powered Irrigation kits.13.0 TECHNICAL REQUIREMENTSThe proposal shall include:i. Company profile including relevant experience. ii. Technical approach and methodology. iii. Detailed implementation work plan. iv. Financial proposal inclusive of all applicable taxes. v. Specifications/catalogues of proposed materials and equipment. vi. Proposed training methodology and materials. vii. CVs of key technical personnel. viii. Evidence of similar assignments undertaken.The financial proposal must be in Euros (EUR). Any application in other currencies will not be considered.____________________________________________________________________________________14.0 CONFIDENTIALITYThe consultant/firm shall treat all project information and documents obtained during the assignment as confidential and shall not disclose them without prior written approval from SolidaridadNote: Due to the volume of applications we will only contact the successful applicant.
 2026-07-09

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