Back ground
World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.
Position: Temporary People and Culture Assistant
Report to: People and Culture Director
Location: Kampala – National Office
Purpose of the position:
The people and culture assistant is primarily responsible for providing operational and logistical support to the people and culture divisional office.
Key Outputs/Responsibilities.
To provide efficient and effective secretarial, administrative and coordination support to the division by developing and maintaining office systems and procedures, in line with the division strategy
Employee Information
- Maintain proper custody of the P&C division filing system including archived and closed files
- Regularly update and ensure that personal employee files are kept up to date with all relevant documentation
- Develop and maintain effective liaison with National Office HRIS super user to ensure all staff changes are timely updated in Our people HRIS and benefits office is updated.
P&C Front office and document management
- Receive all visitors/clients coming/calling in the Division and attends to them or directs them to appropriate staff
- Respond to routine queries and requests from line managers/employees on general P&C processes
- Ensure good flow and appropriate action on correspondence and documents to and from P&C to other departments and offices
- Process all staff letters and ensure timely dispatch to relevant parties
- Oversee processing and issuance of staff identity cards, medical cards and any other staff documentation that may be assigned from time to time.
P&C Administration
- Manage procurement of general services and goods for the P&C division. This includes raising requisitions, processing payments, processing invoices etc.
- Ensure proper custody of all P&C Division assets and regularly update the P&C asset register
- Organize and coordinate P&C events and meetings including interview panels, disciplinary and grievance hearings
- Develop and update P&C events/activities calendar and ensure timely communication to the team on upcoming/planned events
- Take minutes at P&C meetings and support Division director in regular follow up of actions
- Periodically compile HR status reports to guide decision making and action.
- Assist with the day-to-day efficient operation of the P&C office
Qualifications: Education/Knowledge/Technical Skills and Experience
- Education: Human Resource Management, Social sciences, Secretarial studies, Office Management, or Public Administration and Management
- Technical Training qualifications required: Customer Care skills, Planning and organizational skills, Good Interpersonal skills
- Experience: Preferably 2 years’ experience in a similar role
- Must have knowledge in computer applications like MS Office and data base management
- Knowledge in logistical operations
- Effective communication skills.
- Excellent customer care and public relations.
- Abilities in office administration and organization.
- Strong interpersonal skills.
- Very strong relational and communication skills.
- Must be a committed Christian, able to stand above denominational diversities.
Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
More Information
- Job City Kampala
