Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries. SFH in South Africa concentrates on issues of HIV/ AIDS. As part of their HIV/AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.
Title : Travel Coordinator
Department : Department of Finance and Adminstration
Location : Parktown
Employment status : Project Based
RESPONSIBILITIES include:
Travel Arrangements
- Coordinate all local travel arrangement (inclusive of flights, accommodation, transport, and transfers) for individuals and groups across SFH:
- Receive signed trip request
- Liaise with service providers to make travel arrangements
- Liaise with requester for approval of travel arrangements
- Prepare travel documentation for authorisation and enter onto Lawson.
- Secure procurement quotes for travel
- Coordinate international travel arrangements for SFH and partner agencies.
- Compile itineraries for travellers to communicate travel schedule
- Distribute relevant travel confirmation/vouchers to travellers and service providers.
- Coordinate VISA application process and provide customers with all relevant information.
- Ensure that travel suppliers are paid on time.
- Ensure implementation of travel policies and procedures
- Interface with customers and identify travel requirements (especially large travel arrangements)
- Monitor and track all stages of the travel process from the preparation of travel bookings to the actual travel
- Coordinate Events
- Coordinate catering requirements with service providers for training, workshops, conferences, parties, etc.
- Organise travel arrangements for all conferences, training and workshops inclusive of:
- Venues
- Accommodation
- Flights
- Transport
Assist Contracts Department to appoint Travel related service providers
- Initiate all travel procurement activities in the organization
- Ensure all acquisitions of goods and services are professional, transparent (fair and equitable) and deliver value for money
- Identify potential suppliers through market research, to satisfy SFH requirements for goods and services
- Prepare/place request for quotations
- Evaluate quotation for flights, cars, buses, accommodation, airport transfers and Compile travel competitive reviews/ reports
- Develop and maintain a dynamic database for registered preferred suppliers of accommodation, venues and transport.
- Negotiate the best possible rates for SFH with the preferred suppliers, taking SFH’s NPO status into account for special rates.
- Develop and maintain a quality control system in conjunction with users for evaluating the quality of services rendered.
- Perform a market analysis annually to ensure that SFH’s lodging rates are in line with the market.
Compliance
- Ensure that the organisation follows travel and procurement policies and procedures in terms of purchases of travel related services.
- Continuously update and issue standardized travel documents/ forms for the company.
- Maintain valid travel supplier contracts
- Participate in audits
QUALIFICATIONS include:
Requirements:
- Degree/B-Tech/Diploma/ or relevant Certificate in Travel or Supply Management
- Logistics or equivalent
- Administration certificate would be an advantage
- Valid driver’s license and ability to travel when required
Experience
- At least 1 years working experience within travel relates service
- Knowledge of USG regulations and guidelines
HOW TO APPLY
Please send your full application to [email protected] by 25 August 2019. All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer
More Information
- Job City South Africa
