Information Management Officer and Operations Support 161 views0 applications

Overview of CTG:

• CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we can act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

• The humanitarian community is preparing for a regional response if the Ebola virus outbreak in DRC spreads to neighboring countries. To support the preparations & make it most efficient, our client will be deploying an Information Management & Operational Support Officer to support the inter-agency preparedness relief efforts in the priority 1 countries Uganda.
• The IM & OPS Officer will be based in Kampala but expected to travel to the other three identified high-risk countries Rwanda, Burundi & South Sudan based on needs & requirements to enhance the aforementioned humanitarian preparedness efforts in all four countries.

Role objective:

EVD Preparedness Regional Support – Responsibilities:

The incumbent will, as the focal point for collecting & disseminating logistics information, work in close coordination with all Logistics Coordinators for EVD Preparedness, humanitarian partners & Ministry of Health across the four priority 1 countries & will report to the Project Manager for the Regional Logistics Common Services project. Main duties include:

• Gather information on the overall logistics operations, including data on logistics procedures & bottlenecks from the various partners involved in EVD preparedness in priority 1 countries.
• Produce IM products / reports in specific formats (UN) or specific formats as required within EVD preparedness. Key products: sitreps, operational overviews, snapshots, briefings, info graphics, fact sheets, etc.
• Update contact list for EVD partners for priority 1 countries.
• Facilitate access to GIS / mapping tools & products for EVD partners.
• Provide RBN inputs about EVD preparedness activities & liaise regularly with other IM Officers in other agencies / NGOs.
• Maintain internal information sharing mechanisms, documentation formats, assessment formats, briefing packages for incoming staff, central file store.
• Update CONOPs for EVD preparedness for RBN & priority 1 countries.
• Produce key logistics information documents & procedures, such as Concept of Operations and Standard Operating Procedures (SOPs) for EVD preparedness & ensuring they are regularly revised / updated if required.
• Liaise with logistics focal points both in Nairobi & priority 1 countries, to gather information to produce sitreps, bulletins & other periodic updates, ensuring that challenges & concerns relating to the logistics operation are represented.
• Consolidate information for the weekly inputs & produce other internal reports as required.
• Support in data management for SRF received & processed through utilization of RITA or other NFIs tracking system.
• Perform other tasks as required.

Project reporting:

• This role reports to the Project Manager for the Regional Logistics Common Services project.

Team management:

• This role does not have any team management responsibility.

Geographical experience:

• Minimum of 5 year of experience in Africa (essential).

Languages:

§ Fluency in English (essential) and French (desirable).

Recruitment Qualifications:

• Education: University Degree in Social Sciences, International Relations / Business, Communications, Journalism or related field or the equivalent combination of education & experience.
• Work Experience: Previous work experience in humanitarian or logistics related fields are desirable. Previous experience in emergencies is important.
• Languages: Fluency in spoken & written English is required, working knowledge of French is a plus.
• Key skills: Excellent written & verbal communications skill, good research & analytical skills, ability to meet deadlines & work under pressure as part of a team, good communication skills, excellent written & analytical skills, experience using MS Excel & sound knowledge of MS Windows, MS Word, MS PowerPoint & other related software.

Other relevant information:

• To be advised.