Junior Project Officer 86 views16 applications

Position Title: Junior Project Officer

Duty Station: Kenya, Mombasa; with frequent missions in both Mombasa and Kwale Counties

Type of Appointment: Fixed term, one year (3 months’ probation period)

Salary range: 50,000 – 65,000 KSH/Month Gross

Estimated Start Date: 01/04/2025

The Organization

CEFA (The European Committee for Training and Agriculture) is an Italian Non-Governmental Organization established in 1972 and active in 10 Countries in Africa, Latin America and Eastern Europe. CEFA’s medium- and long-term interventions in agricultural, environmental and Human Rights sector are focused on the sustainable development of the communities, achieved by involving local counterparts and by promoting the active participation of the beneficiaries.

Project Summary

CEFA coordinates the implementation of the project Kujenga Amani. Building Peace on the Swahili Coast, co-funded by the European Union, and taking place in the coastal and bordering areas of Kenya, Tanzania, and Mozambique. In Kenya, the implementation areas will be Kwale and Mombasa Counties. The general objective of the action is to empower and mobilize young women and men in the coastal area of Kenya, Mozambique, and Tanzania as lead actors in peacebuilding and dialogue processes. The specific objectives are a) to strengthen Swahili coast communities’ resilience to prevent and counter violence and conflict through the dissemination of positive narratives and opportunities for dialogue and exchange, and b) to foster leadership, agency and socio-political inclusion of young men and women in the Swahili coast regions, as agents for change in the promotion of peacebuilding processes and prevention of identity-based violence.

General Objectives and Responsibilities:

Under the supervision of the Program Manager and in close collaboration with the Field Activity Coordinator the Junior Project Officer will:
a) Support the sub-granting component by assisting partner CSOs in planning, implementation, reporting, and documentation;
b) Support the project’s Monitoring, Evaluation, Accountability and Learning (MEAL) activities, including data collection, documentation, and reporting;
c) Assist the Program Manager in various tasks related to the overall coordination and implementation of the project.

The Junior Project Officer is expected to ensure compliance and abide by all Donor regulations and CEFA’s internal policies and procedures.

The duty station will be in Mombasa (Utange), with frequent missions in Kwale County.

Main Duties:

Under the supervision of the Program Manager and in close collaboration with the Activity Project Field Coordinator, the Junior Project Officer will support the project implementation through the following tasks:

1. Support to the CSOs sub-granting component

• Assist partner CSOs in developing and updating activity implementation calendars.
• Follow up regularly with partner CSOs to collect and review required documents (narrative reports, financial reports, attendance lists, photos, visibility materials, etc.).
• Ensure that partners are using the correct templates and complying with agreed reporting requirements.
• Maintain and regularly update a tracker for partner deliverables and deadlines.
• Support the organization of review meetings with partner CSOs to assess progress, challenges, and way forward.
• Assist in preparing simple tools/checklists to facilitate partners’ documentation and compliance.
• Maintain an up-to-date partner folder for each CSO, ensuring all key documents (contracts, reports, communication) are accessible and organized.

1. Support to MEAL

• Assist in the collection and consolidation of data from partners and field teams.
• Support in preparing and disseminating monitoring tools (attendance sheets, pre/post-tests, feedback forms, activity trackers, etc.).
• Participate in field visits to support the monitoring of activities and collection of evidence.
• Support the preparation of activity reports, ensuring consistency between narrative and MEAL data.
• Assist in compiling lessons learned and success stories from the field.

1. Project coordination and administrative support

• Assist in the preparation and coordination of project meetings (internal team meetings, partner coordination meetings, stakeholder engagements).
• Take minutes and follow up on action points to ensure timely implementation.
• Draft and send official communications (emails, letters, reminders) to partners and stakeholders as guided by the Program Manager and the Field Activity Coordinator.
• Support the logistical organization of project events, trainings, workshops (venue booking, invitations, materials preparation, etc.).
• Ensure all project documents are properly filed, both physically and electronically, in the correct folders.
• Regularly update a document checklist to track missing or pending documents from each partner.

1. Other support tasks

• Provide general support to the Program Manager and/or the Field Activity Coordinator on any other project-related tasks, including drafting short reports, preparing presentations or supporting donor visits.
• Perform any other relevant duties assigned by the Program Manager and/or the Field Activity Coordinator to ensure smooth project implementation.

Qualifications, Skills and Experience

Mandatory Requirements

• Previous working experience (at least 1 year) in a similar position with local/international organizations, government and humanitarian sector;
• Bachelor degree in project management, community development, economics, social-sciences or related field;
• Skills in MEAL, reporting, result-based project cycle management;
• Excellent communication and group-facilitation skills.
• Excellent communication (writing and oral) skills and reporting skills in English;
• Excellent computer skills, MS Office, social media management;
• Leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
• Organizational skills and ability to manage effectively multiple tasks;
• Abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.

Desired Requirements

• Master’s degree in a relevant related field;
• Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
• Previous working experience in the target areas and with the targeted group.