Organizational Context and Scope
Under the direct supervision of the IOM Chief of Mission, and in close coordination with the Heads of Units, the Senior Resources Management Officer, and the Regional Office (RO) for the southern Africa region, the Programme Support Unit Coordinator will primarily be responsible for the management and coordination of Programme Support Unit activities including project conceptualisation, proposal development, monitoring and evaluation, and supporting internal and external communication for IOM projects/programmes in line with the country and Regional strategy, in alignment with the global Strategic Results Framework.
Responsibilities
1. Manage and oversee the day-to-day activities of the Programme Support Unit (PSU), including supervising and providing guidance to PSU staff in the reporting, the development of concept notes or proposals, and monitoring and evaluation, cognizant of the IOM framework and strategies and United Nations sustainable development cooperation framework (UNSCDF).
2. Coordinate and provide substantive support for fundraising efforts, including mapping and tracking of donors and funding opportunities, and the development of new programs and projects in coordination with Heads of Units, the Chief of Mission, the relevant program managers, the Senior Resource Management Officer, the Regional Office as well as partners’ organizations in the public/private sectors.
3. Support the Resource Management Unit with donor contract management through guiding and coordinating the administrative and budgetary aspects of new and ongoing projects, including advising on activation, processing, endorsement, records-keeping and submissions in line with specific IOM internal requirements and procedures.
4. Provide substantive support to Head of Units and Programme/Project Managers where needed on the provision of information and inputs managed by the PSU, and for liaison with relevant IOM offices, with authorities, United Nations agencies, Non-Governmental Organizations, Government and other stakeholders.
5. Support the Organization’s project management actions by preparing and reviewing project funding submissions, proposals, and appeals, as well as supporting Units and Resources Management with submission of General Agreements (GAs), Memorandum of Understanding (MoUs), Letter of Agreements (LoAs), and other types of contracts when necessary.
6. Develop and ensure on-time and accurate planning, organization and implementation of the Reporting and M&E workplans, including updating of the project, reporting and contract schedules for all IOM DRC projects.
7. Participate in the Mission’s strategy development and update efforts.
8. Provide necessary support to project managers to ensure all projects are adequately monitored and ensure that timely monitoring data is collected and used to inform management decisions addressing implementation challenges and potential risks towards successful implementation and lessons learned are shared.
9. Strengthen the creation and development of knowledge within the mission, including working with PMs to strengthen systems for collecting data/information needed for the drafting of regular progress reports being submitted to the donor and Headquarters to ensure the requisite deadlines are met.
10. Coordinate and oversee the development and dissemination of communications, reports, information products (infographics, info sheets, etc.) and various media resources based on key messages and concerns in the context of DRC.
11. Represent IOM in UN programmatic and coordination meetings: Programme Management team (PMT), United Nations sustainable development cooperation framework working groups, Integrated Transition Team (ITT), Peacebuilding Fund working Group, Programme Criticality working group and UN Migration Network in coordination with programme managers and the Chief of Mission.
12. Respond to and/or coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, partner agencies, implementing partners, etc.
13. Revise and oversee the strategic direction and implementation of the mission’s external communication strategy, including the utilization of social media communication tools (including but not limited to Twitter, Facebook, IOM website) to increase awareness of IOM’s work in DRC, regionally and globally.
14. Ensure the maintenance of accurate and pertinent records of all correspondence, project development, reporting, and relevant implementation files and administration information.
15. Perform such other duties as may be assigned.
Qualifications
Required Qualifications and Experience
Education
- Master’s degree in Political or Social Science, International Relations, Law, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in managing various Programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
- Experience in project development, management and reporting, humanitarian and health crisis, complex project implementation/design, budget drafting, research, report writing, liaison with governments and international agencies;
- Experience in reporting, monitoring and evaluation, fundraising, and donor relations; and,
- Previous experience working in a developing country and post-conflict context.
Skills
- In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).
For all applicants, fluency in English and French is required (oral and written).
Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
More Information
- Job City Democratic Republic of Congo
