Re-advertisement : Chief of Supply & Procurement, P-5, Fixed Term,
Addis Ababa, Ethiopia (For Non- Ethiopian Nationals Only)
Job no: 574688
Position type: Fixed Term Appointment
Location: Ethiopia
Division/Equivalent: Nairobi Regn’l(ESARO)
School/Unit: Ethiopia
Department/Office: Addis Ababa, Ethiopia
Categories: Supply Management
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, a champion
Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.
Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.
How can you make a difference ?
Summary of key functions/accountabilities:
- Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money
- Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
- Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the Plan of Operations and Annual Work Plans. Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
- Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability
- Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.
- Interpret and advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
- Act as secretary and adviser to the CRC. Establishes and maintains a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
- Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, and CRC submissions.
- Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, and appeals.
- Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
- Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery
- Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery.
- Provide effective coaching to the staff/consultants as required.
- Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality
- Conduct local procurement through issuance of tenders, bid adjudication and contract management.
- Conduct market research, identify and recommend potential local suppliers.
- Gather and maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery).
- Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.
- Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
- Communicate and report quality issues with respect to supplies and/or service agreements.
- Collaboration and Partnership
- Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme. eaEgJKX BVUcJh
- Provide advice to the Country Office, Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
- Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
- Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.
- Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.
If you would like to know more about this position, please review the complete Job Description here: [attach JD/TOR here]
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
- An advanced university degree (Master’s) in Business Administration, Management, Economics, International Development, Supply Chain Management, Supply, Logistics, Procurement, Purchasing, Contract/Commercial Law or a directly related technical field(s) is required.
- A valid professional certification (CSCP; CSCM; CPSM; SCMP; etc.) from an accredited supply management institution preferred.
Work Experience:
- At least Ten (10) years of relevant experience, at the national and international levels, in supply, logistics, procurement, purchasing, contracting, administration and/or other related technical fields is required.
- Prior experience in contracts, purchasing and medical supply chain management in a developing country context is considered highly desirable.
- Previous hands-on experience in a supervisory/managerial capacity is required.
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Language Requirements: Fluency in English is a requirement and knowledge of other UN languages is desirable.
Desirables:
- Developing country work experience and/or familiarity with emergency.
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
- Builds and maintains partnerships (2)
- Demonstrates self-awareness and ethical awareness (2)
- Drive to achieve results for impact (2)
- Innovates and embraces change (2)
- Manages ambiguity and complexity (2)
- Thinks and acts strategically (2)
- Works collaboratively with others (2)
- Nurtures, leads and manages people (2)
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes , and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates and persons with disability are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
More Information
- Job City Addis Ababa
