Main Responsibilities in Finance and Accounting:
- Helps ensure compliance with FHI 360, USAID and their local regulations and policies vis-à-vis financial management, procurement and accounting procedures.
- Supports contracting and procurement actions.
- Contributes to development and/or reviews project budgets.
- Prepares payment vouchers through the Accounts Payable template and import the entries into GFAS ensuring correct detail codes and general ledger accounts are captured.
- Processes payroll for local employees and processes transactions in FHI 360’s accounting system.
- Captures complete and accurate information on the Payment Tracking Tool.
- Reviews site cost share forms for accuracy and completeness and compile monthly tracker.
- Assists with Country Office Financial month-end and year-end closeout procedures, as assigned.
- Prepares project financial reports.
Main Responsibilities in Human Resources (HR) Management:
- Assists with tracking performance, probation goals and reviews.
- Timesheet Administration including entering new employees into TESS, monitoring TESS time sheets completion by staff, ensuring time sheets are signed and approved at the end of each time sheet period.
- Creates requisitions in Workday and entering new staff into the system.
- Timely verification of documents for personnel files, filing of the documents, benefits, and immigration record keeping.
- Compiles Weekly HR Reports.
- Supports the leave management process by receiving forms, verifying completeness and accuracy and reconciling hard copy leave applications with the timesheet/ leave system (TESS).
- Follows-up on approvals for all HR documents.
Main Responsibilities in Administrative Support:
- Serves as point of contact for logistical and administrative needs of FHI 360 in the country.
- Provides administrative and secretarial support services.
- Records minutes of meetings and circulates them.
- Helps coordinate travel details/logistics for staff, consultants including booking hotel accommodations and arranging for airport and hotel pick-ups.
- Reconciles records with service providers, prepares periodic reports and payment requests.
- Assists in the provision of logistics support for workshops and trainings.
- Ensures proper hard and soft copy filing and completeness of documentation in the office, including employee files, financial information, and contractually-required deliverables.
Minimum Requirements:
- BAcc/BCom degree in Accounting, Finance and Business Administration or its recognized equivalent
- 3 – 5 years post qualification relevant experience in financial management, accounting, and administration.
- At least 2 years of experience providing HR or administrative support – including proven knowledge of HR policies and processes
- Relevant computer software skills, i.e. proficiency in ICTMS Office Suite (Word, Excel, Outlook, PowerPoint and Access) and HRIS/Payroll Systems; advanced proficiency in Pastel, AccPac, Quick Books or any Accounting Software.
Preferred Skills and Experience:
- Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
- Demonstrated expertise in building effective relationship with key internal customers and other key stakeholders.
- Good analytical, numerical and mature problem-solving skills.
- Ability to adapt easily to changing needs and patterns of work.
- Excellent report writing and documentation skills.
- Ability to manage and work under pressure with minimal supervision.
- Good team player, positive attitude, flexible mind, comfortable in working in multi-cultural settings.
- Strong sense of ethics, integrity, credibility, and respect of diversity.
- Ability to communicate effectively with staff and management with diplomacy and firmness.
- Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgement to execute duties and responsibilities.
- Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
- Strong understanding of local cultural practices, language and context.
- Familiarity donor-funded programs, contracting and auditing standards as they apply to effective management of multi-year funds will be an added advantage.
- Experience with USAID and Food for Peace (FFP) funding is preferred
- Experience with non-governmental organizations (NGOs) is also an advantage.
Travel Requirements:
Less than 10% in country
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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More Information
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