Human Resource and Administration Officer 59 views1 applications

Position Summary:

The coastal regions in West Africa are facing various challenges associated with climate change, including coastal erosion and alterations in rainfall patterns. Rising sea levels and more frequent storms are causing destruction of important ecosystems such as beaches, dunes and coral reefs, which protect the coasts from flooding and erosion. The changes in rainfall patterns are causing more frequent and intense droughts and floods, affecting agriculture, fisheries, and water supply. The challenges are also damaging infrastructure, housing, and agricultural land.

In partnership, UN-Habitat, University of Twente, HFHI and Abidjan Convention designed a project with three different but complementary components: spatial planning, concrete interventions, and coordination and governance. The project goal is to improve adaptation of small to medium coastal settlements of Ghana and Côte d’Ivoire by reducing climate change impact and establishing resilient economies and communities. The project proposal was approved by the Adaptation Fund in August 2023.

HFHI will be in charge of the implementation of various climate adaptation activities at the field level, with a focus on early warning systems, awareness raising, green and blue infrastructure development, mangroves reforestation, climate-resilient agriculture and other livelihoods opportunities

HFHI is seeking an HR and Admin Officer to ensure the effective management of project personnel and fostering a positive working environment.

Essential Duties and Responsibilities:

• Manage the recruitment process for project staff, including drafting job descriptions, conducting interviews, and making hiring recommendations.
• Ensure that new project staff are effectively onboarded, including providing orientation and trained to familiarize them with project objectives, policies, and procedures.
• Implement and oversee performance management processes, including setting performance goals, conducting evaluations, and providing feedback to project staff.
• Support in the Development & review of HR policies which include staff handbook and HR related procedure manuals, ensuring that the documents & practices meet the requirements of Local labor Laws and other statutory requirements.
• Generate HR reports, matrices, data, and analyses on a regular basis, e.g., staff turnover, engagement, retention and together with AO HRLOD team suggest improvements to project management team.
• Collaborate with the AO HRLOD team to identify and implement employee engagement activities that will enhance ministry alignment and enhance employee morale across project operations.
• Support staff and management with the resolution of employee relation issues and disciplinary procedures.
• Develop supportive plans of action for staff care, ensuring a comprehensive approach to support the well-being of staff and foster a positive working environment.
• Support with conducting internal HR Audits ensuring that the HR processes are aligned to HFH HR policies, systems, standards, and tools and local labor laws.
• Maintain personnel records, track attendance, and manage leave requests. Ensure compliance with labor laws and project regulations.
• Perform other duties as required.

Minimum Requirements:

Education:

• Bachelor’s degree in human resources, business administration, or a related field,
• Being able to communicate in English and French.

Years of Related Experience:

• Minimum five (5) years of relevant experience in the HR and Admin Officer role
• Proven experience in human resource management and administration in development projects.
• Experience working in the Cote ‘d’Ivoire and Ghana will be an added advantage.

Knowledge, Skills & Abilities :

• Strong knowledge of labor laws and human resource best practices.
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive personnel matters with discretion.
• Strong organizational and administrative skills