Human Resource Coordinator 55 views0 applications

Médecins du Monde (MdM) or Doctors of the World is an international humanitarian organization that provides medical care and support to vulnerable populations around the world. Founded in 1980, the organization’s mission is to ensure access to healthcare for all, regardless of race, religion, or political affiliation. MdM operates in over 40 countries including Ethiopia, delivering medical aid in crisis zones, conflict-affected areas, and areas of extreme poverty. Our teams of healthcare professionals, including doctors, nurses, and support staff, work tirelessly to provide essential medical services, emergency relief, and long-term healthcare programs.MDM–France invites qualified candidates to apply for the following position :

Position Title: Human Resource Coordinator

Duty station: Addis Ababa

Employment Term: 8-month contract

Reported to: General Coordinator

Required positions: 1 (One)

The selected candidate will start: April 17, 2025

Deadline to apply: April 26, 2025

ESSENTIAL RESPONSIBILITIES

As a strategic partner to the operations and, under the supervision of the General coordinator and in collaboration with HR advisor at HQ, s/he will have the responsibility to:

• Contribute to the definition and implementation of the mission’s objectives;
• Participate to the sizing of the HR needs;
• Define, adapt, plan and supervise the implementation of the Mission’s human resources infrastructures including internal procedures and policies, compensations and benefits, talent management, staff disciplines, career development and learning or team building while respecting the local context and legislation and MdM policies and values;
• Lead a team;
• Provide technical support to operational staff on the HR management of the mission.

ROLES:

HR strategy and monitoring

• Establish and update an HR strategy
• Work in collaboration with the coordination to define and revise the HR budget and HR needs to guarantee that the mission has the necessary HR capacity in the short, medium and long term
• Improve the organizational chart, clarifying hierarchical and functional links and follow the set-up for its monthly update, jointly with the coordination and field team
• Participate to the definition of HR needs in terms of writing project proposals and any amendments
• Participate in internal reporting (ex: monthly sitrep) and external reporting (ex: donor reports when needed)
• Ensure that staff are employed in an environment that offers fair working conditions and complies with local legislation and MDM’s vision, values and HR principles

Human Resources administration management

• Ensure that every employee file is updated according to MDM standards and the quality of the paper archives and HR datas
• Supervise the HR database’s management, ensuring all important staff information (such as medical licence expiry dates, tax numbers, etc) is complete and up to date
• Leads on and supervises the monthly payment of salaries and taxes in conjunction with Finance Department
• Coordinate the monthly follow up of HR tools and ensure sharing with HQ the needed updates respecting the schedule
• Participate and ensure the rolling out of the occupations and salary grid within the mission as well as the salary policy for national staff and ensure its strict implementation
• Supervise the administrative and payroll procedures and work with the finance team to ensure timely accurate salary payments
• Supervise existence, follow up and up to date staff leave plans

Team management

• Recruit the staff under his/her direct or technical responsibility
• Provide regular evaluation to the team under his/her direct or technical responsibility
• Reinforce the capacity building of the HR department staff including accompany and coaching
• Develop individual action plans and proceed to regular professional evaluations of the team under his/her direct or technical responsibility

Development and implementation of HR Policies and Tools

• Review and improve the HR policy in accordance with the legal framework of the country and MdM core values (Conditions of employment, payroll process, medical policy, recruitment, training plan, disciplinary, evaluation process…)
• Ensure complete implementation and application of the MdM HR policies and propose improvements or adjustments if necessary
• Ensure the necessary HR tools by all field teams considering MDM standards
• Ensure that all staff are informed and trained about the existing policies
• Ensure, in collaboration with the medical team, the implementation of medical policy
• Establish, update and implement the recruitment processes and procedures, and supervise the overall recruitment of national staffs and monitor them
• Ensure a good knowledge of labour market: in terms of profiles available, level of qualifications, specificities, participating/realise benchmarking studies
• Take part in disciplinary procedures and investigations
• Under the General Coordinator, supervision, support the implementation and follow up of the Expat HR policy (ex. housing condition; accompanying status, travel policy) in collaboration with the HQ HR Advisor
• Support manager to manage conflicts, when necessary, in order to ensure labour legal compliance and to improve manager awareness

Technical support and capacity building

• Perform regular field visits, to control and supervise the human resources matters, and report to the related coordinators for implementation of key recommendations
• Review the existing evaluation mechanism for ‘learning and development’ of employees and carry out necessary changes for improvement
• Centralise and coordinate the annual training plan and support its implementation
• Develop the yearly training needs assessment, define and coordinate training plan for the mission’s staff
• Is the responsible and technical advisor for HR and Administration related issues at mission level (recruitment, management and development of teams, contracting, remuneration of staff, etc.) and train staff on HR policies and procedures

PSEA Policy

• Support the General Coordinator regarding the implementation of the updated MdM PSEA (protection against sexual exploitation and abuse) policy
• Ensure the implementation of a reporting and complain mechanism related to PSEA as per MdM’s policy
• Train HR staff on presentation and implementation on PSEA policies
• Ensure visibility within the offices, on PSEA policies at work and define a prevention plan if needed

Legal Compliance

• Support the General Coordinator regarding the timely renewal of MdM MoU/Registrations with line ministry
• Ensure Local Tax laws are followed and deposit is done on monthly basis across the Mission offices
• Supervise processing expat staff Visas and work permits with relevant ministries, authorities on timely manner. Alert the General Coordinator on any changes in the local regulations, labour or Immigration laws
• Supervise the organization of all legal documents, contracts in secured file with proper catalogue.
• Establish and monitor a contract with an employment lawyer

This list of activities is not exhaustive and may change depending on the situation.

Conditions of the job

Position based in Addis-Ababa. Regular field visits to sites of intervention in Tigray and Amhara and other regions where MdM could implement activities.

Education & Professional experience

• Three years’ degree in management or HR related studies
• At least 4 years of working experience in a humanitarian INGO as HR coordinator, administrative coordinator or in HR management
• Experience in a conflict setting or challenging environment is an asset
• Experience in capacity building
• Experience in negotiation and relationships with authorities in a moving and difficult legal context

Technical skills

• Budget analysis: read, construct, analyze a budget and carry out budget monitoring
• Payroll analysis: monitor, improve and structure the pay and staff administration
• HR Policies implementation: understand, analyze and communicate the organization HR policies and practices
• HR Policies creation: design, formalize and adapt procedures, SOP, operating modes, recommendations related to HR
• Legal Expertise: understand and interpret the legal administrative framework of the mission and implement it in line with the Organization rules
• Compensation & Benefits: design and analyze remuneration methods and rules
• Good knowledge of Training and Recruitment process: Identify, analyze and implement changes on training and recruitment needs of the mission
• Management skills: ability to take decisions and arbitrate, set objectives and draft action plan for your team, assess and develop your colleagues’ skills.

Soft skills

• Adaptability and flexibility
• Training, supervision and coaching
• Teamwork and collaboration
• Cultural sensitivity and emotional intelligence
• Problem-solving abilities and solution oriented
• Stress management
• Negotiation and leadership skills

Languages

• English and Amharic/Fluent