Médecins Sans Frontières, founded in 1971, is an international medical humanitarian organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.
MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.
Why join us?
You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999.
We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that takes into account the diversity of each member.
MSF WaCA claims an African anchorage that considers the local expertise with which it contributes in the implementation of its activities and makes each member, a key actor of the new dynamics of the humanitarian action in the world.
We Are Looking for: OPERATIONAL LOGISTICS REFERENT- EMERGENCY CELL
Department: Operations
Direct Manager: Programme Responsible E. Cell
Functional Manager: Head of Logistics
Working %: 100%
Position Based in: Abidjan, HQ
Mobility: All WaCA’s Interventions Zones
Type of Contract: Fixed-Term Renewable
Position to be filled: January 2025
Objectives
The Operational Logistics Manager for Emergencies (RLO) is a logistics referent seconded to operations to assist the emergency pool in all its logistics activities focused on emergency response and specific projects. His role is primarily that of a functional referent, but his experience and understanding of operations make him an important member of the emergency pool, participating in the management of operations and in particular in the monitoring of security management in the areas of intervention.
Main responsibilities
Project deployment and visits:
- As a member of the MSF WaCA emergency pool, he/she participates in defining objectives and operational strategy, guaranteeing technical and logistical feasibility.
- He/she ensures the smooth running of supplies (in collaboration with the supply department) in the countries where the emergency pool operates.
- He/she supervises technical and logistical activities and ensures the application of basic logistical principles in the countries where the emergency pool operates.
- He/she anticipates the logistical and technical problems that the emergency pool will have to face, even in the countries of regular missions.
- He/she promotes and facilitates the implementation of technical activities aimed at improving the impact of medical programs on beneficiaries (EHA, distribution, construction, etc.).
- He/she supports the missions according to the peaks of activities which require a reinforced support to the operational logistics:
- Emergencies managed by the mission
- Exploratory missions requiring special monitoring
- Vertical activities generating a heavy workload (construction, distribution, programmatic EHA activities, cargo monitoring, etc.).
- Formalization and review of emergency preparedness plans (EPREP) in collaboration with other OCs.
- He/she participates in the development of response strategies and intervention plans for water and sanitation intervention countries, including resources, in collaboration with medical and supply teams.
- He/she participates in the analysis of the context and risks, and proposes technical adaptations to the risk reduction policies of the intervention contexts.
- He/she validates the technical aspects of the risk reduction policy, working closely with the safety focal point.
- He/she plays an active role in drawing up and implementing the unit’s action plans and budgets, in collaboration with other members of the emergency pool.
- He/she is responsible for ensuring the availability, implementation and management of all technical and logistical resources and the associated human resources within the mission support unit.
- He/she guarantees the application of non-medical technical policies and quality standards, as well as the availability and reliability of items and systems within the emergency pool in the contexts in which he/she intervenes.
- The RLO is responsible for ensuring the adequacy and reliability of the telecommunications resources required for emergency pool operations.
- He/she ensures that the emergency pool’s communications policy is properly applied.
- He/she is the link for logistical communication between the department and the emergency pool.
- He/she capitalizes on logistical experience within the emergency pool.
- He/she consolidates logistical activity reports (Chronogramme activités) on a monthly basis.
- Ensures the use of SYNDI 4 to report incidents occurring in the emergency pool’s field operations.
Job requirements
Education
- Higher education. Technical training a plus.
- Experience in technical project management and management it’s a strong asset.
Competencies
- High availability & flexibility in working hours
- Ability to manage a team and delegate
- Analytical skills
- Good negotiation skills
- Organizational skills
- Good stress management, flexibility, resourcefulness, ability to work with multidisciplinary and multicultural people
- Speed of decision and action, open-mindedness, curiosity
Professional experience required
MSF :
- Minimum 3 years’ experience with MSF in logistics management/coordination positions
- Several years’ experience in MSF or similar NGO logistics
- Good knowledge of Cell or HQ operations
- Mastery of ERP tools, good knowledge of pack office
- Knowledge of MSF or similar NGO supply platform
- Mastery of MSF logistics basics
- Experience in managing difficult security situations.
Not MSF:
- Good ability to analyze emergency situations and propose logistical strategies
- Good understanding of the political mechanisms of conflicts and emergencies
- Good communication skills
- Ability to plan and implement logistical support.
- Experience in coaching and managing teams.
Languages Skills
- Working proficiency in English and French
Computer Skills
- MS Office suite (mainly MS Word, Excel and Powerpoint)
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MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.
Female candidates who meet the requirements are strongly encouraged to apply.
N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.
Deadline: 15th November 2024 18:00 GMT
Only shortlisted candidates will be contacted.
