Context of the mission
Médecins du Monde (MDM) is an International Non-Governmental Organization (INGO) involved in humanitarian interventions, operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.
In January – February 2019, MdM France (MdM-F) and MdM Germany (MdM- Ge) conducted a joint-Fact Finding Mission in the Somali region. The goal of this mission was to assess the humanitarian needs caused by ongoing drought and conflict and evaluate intervention options for MdM. The assessment covered three zones: Gerbo, Qubi and Lagahida. After successful submission of the project proposal to the German Federal Foreign Office (GFFO), the 24-month project has been launched 1 July 2019.
The project aims primarily to improve access to and the quality of health services with a focus on life-saving Mother and Child Health (MCH) interventions. The proposed activities include ensuring high-quality basic emergency obstetric and newborn care (BEmONC) at the Gerbo health centre; improving MCH services at Molayko health centre. The focus will be on capacity-building, training and mentoring, equipment and medical supplies, and community sensitization. In relation to improving prevention, monitoring and control of epidemics in this region, such as acute watery diarrhoea (AWD) and measles, the focus is also on support of infection prevention and control (IPC)/medical waste management in the 2 health centres and capacity-building in vaccination routine/outreach, cold chain management for staff at the healthcare facilities (both the 2 health centres and the 7 health posts). The screening, identification, management and treatment of acute malnutrition (moderate and severe) will also be improved, using community management of acute malnutrition (CMAM) approach, both at healthcare facilities and through targeted outreach activities in communities. WASH activities will be integrated into the health and nutrition activities, e.g. by ensuring availability of hand-washing stations and drinking water supplies in the 2 supported health centres. MdM F and MdM Ge will implement this new project jointly, with MdM F being the lead in the first year and a coordinated handover to MdM Ge during the project period.
Essential Duties
The Program Coordinator will be the responsible for the implementation of MdM intervention in Gerbo woreda. Key activities areas will include:
Project Management:
- Work closely with the partner to build capacity and ensure that partnership agreement and activities related to nutrition and WASH in nutrition are in line with the Project proposal;
- Oversee the management of the medical stock warehouse, including the IN/OUT movements of drugs, consumables and medical supplies to ensure that it complies with MdM and donor procedures ;
- Develop and maintain relationships with local government officials and partners. More specifically ensure close collaboration with the Woreda Health Office and the Disaster Prevention and Preparedness Bureau (DPPB) representatives; and with other (I)NGOs, donors, UN agencies, local government bodies;
- Produce monthly reports on project achievements and update regularly the MdM online monitoring tool.
Financial Management:
- Ensure compliance with donor and MdM procedures;
- In collaboration with the Admin/Finance Officer, ensure that budget is spent according to donor proposal and regulations and within the appropriate timeframe.
Staff Management:
- Ensure that both project and implementing partner staff receive appropriate and adequate training by mentoring and coaching them;
- Hold regular Project team meetings and information sharing through a consultative leadership style and a transparent, honest and supportive communication structure;
Security Management :
- Responsible for security and safety of the team working in the field;
- Ensure all staff members working for the project and all visitors receive appropriate security briefings and on-going training in security-related topics;
- Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.
Quality Management:
- Follow the guidance of the MedCo and MdM Advisors regarding quality of care and ensure that technical guidelines/protocols are in place;
This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.
Hierarchical & Functional links
The Project Coordinator will be based in Gerbo town, Nogob zone, Somali region. S/he will be under the direct supervision of the Field Coordinator based in Jigjiga. S/he will also report to the Field Coordinator while having functional links with the Medical Coordinator for technical follow-up and monitoring of the project. In Gerbo, s/he will be the direct line manager for the project team (one Logistic Officer; one Finance Officer ; one Community Mobilizer; and two Midwives). In addition and in close collaboration with the partner, s/he will provide overall leadership, oversight and management support for the Nutrition and WASH in Nut components of the project, implemented by the partner in Gerbo woreda.
Responsibilities
Context Follow-up :
- Follow contextual development in Gerbo woreda and prepare an update for the monthly reporting of situation reports (SITREP) ;
- Proactively monitor the political and security situation in Gerbo and update accordingly Field Coordinator and Logistic Manager in Jijiga ;
- Ensure timely and accurate security / incident reports are sent to Field Coordinator and Logistic Manager in Jijiga.
Project management:
- Support and lead the implementation of the project at Gerbo woreda level;
- With the support of the Logistics department and in line with MdM protocols, ensure good storage conditions (temperatures, humidity and light exposure);
- Ensure that the partner carries out appropriate delivery, reception and recording of medical orders and maintain security stock levels;
- In close collaboration with the Medical Coordinator, report on unusual patterns of consumption as well as forecasting future needs;
- Identify training gaps and develop capacity building plan for partner and MdM project staff.
Monitoring and reporting:
- Monitor the progress of Project Logframe indicators via the MdM on-line tool on a monthly basis;
- Compile monthly project activities report and submit to Field coordinator and Medical Coordinator;
- Prepare any other report requested by MdM Field Coordinator and/or MdM General Coordinator.
Logistics/Finance/Administration:
- Monitor follow-up of funds transfers, procurement, financial and activity reporting of partner;
- Monitor expenditure and budget compliance on a regular basis, and report to Field Coordinator:
- Prepare budget forecast and submit to Field Coordinator.
Duty station Gerbo Woreda – Nogob zone, Somali region
Contract duration: 6 months with possibility of extension, start immediately
Job Requirements
Expected profile
- MSc degree in public health
- Experience in planning and implementation of MCH/reproductive health and nutrition programmes
- Minimum of 5-year experience in the primary health care services
- English and Somali language is mandatory (speaking and writing)
- At least 3 years of working experience with an international NGO in emergency contexts
- Experience in partnership development and management
- Strong organizational skills in emergency situations and autonomous in daily operations
- Excellent reporting skills
- Good communication skills
- Fully fluent in Microsoft Word, Excel, and PowerPoint
- Showing flexibility, reactivity, anticipation, adaptability;
- Capacity to work and to live in a remote and isolated area
- Experience/knowledge of the Somali region is a plus
- Proven experience in medical stock management is also a plus
How to Apply
Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees through email [email protected] If possible, please send all the above in one document – MS Word or PDF. And also, write the job title and your name in the subject line.
Deadline for submission: 30th of September 2019
We are unable to accept phone calls.
NB: only shortlisted candidates shall be contacted.
Female candidates are strongly encouraged to apply.
Please notice that if you have not heard from MdM within 2 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.
More Information
- Job City Gerbo Woreda, Somali
