The Organization
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Purpose:
Reporting to the Head of Programme Implementation and with a technical reporting line to the Country Finance Manager, the Program implementation finance manager will hold overall liaison and oversight for effective support and coordination of the Finance support function in the PI. The Program implementation finance manager will closely support the HOPI with timely and accurate financial management information for projects to enable timely and informed management decisions for the PI. Working closely with the CFM, the Program implementation finance manager will provide guidance and support to the HOPI and wider PI team on key aspects of compliance and financial accountability, as required by Plan Egypt donors’ and internal rules and regulations.
Dimensions of Role:
- To support the CFM in ensuring that all regular monthly returns and month end closing procedures for the PI are completed on time and to the required standard.
- To work with the wider PI team to ensure that monthly cash forecasts are completed in a timely fashion and ensure available cash at all time for programme and operational costs.
- To work with the CFM and Grants Finance Manager and PI Finance team members to ensure that all recharges to grants are posted in a timely and compliant fashion each month.
- To lead support and coordinate the annual budgeting process for the PI working in tandem with the CFM and HOPI.
- To provide support and guidance to the wider PI teams on major aspects of financial accountability and standards and ensure clear processes are in place to adhere to these.
- To work closely with the PI finance team to provide timely and accurate financial expenditure management information to the PIM on a monthly basis, for both grants and individual giving funds.
- To lead the PI monthly financial reporting process.
- To facilitate audits for the PI, grant or otherwise, to ensure that all required audits are completed on time.
- To directly supervise and support the Field Finance & Grants Coordinators in the PI locations.
- To support all types of audit for the PI, to ensure that all required audits are completed on time.
Key End Results and typical Responsibilities:
Processes
- Oversee PI individual projects from inception to completion, and ensure that all project related income and expenditure is in line with the agreed activities, outputs and objectives of the project.
- Maintain transparent detailed reporting systems to enable colleagues, Plan Management and external parties to understand the relevant budgets.
- Lead the monthly review and reforecasting exercise for the overall PI budget, working in tandem with the CO finance team and finance teams in the three locations.
- Keep the HOPI updated on key communications with the CO Finance team.
- Provide regular advise on budget versus actual for all POs in the PI and advise budget holders on options to manage PO budgets within permissible variance limits.
- Monitor the PU balance sheet accounts and provide support to reconcile the balances on a monthly basis
- Follow up and update all grants financial systems and share information with related staff.
- Ensure that all financial transactions and reporting procedures are compliant with Plan Egypt and Plan global financial standards and requirements.
- Closely monitor operational expenditure and commitments for the PI and advise on potential overspends in addition to advising on potential cost cutting measures.
- Ensure comprehensive documentation of all financial transactions in the PI
Reporting
- Prepare monthly financial management accounts for the PI to be submitted to the HOPI.
- Contribute to the Quarterly Reports for the PI
- Coordinate with the GFM and Field Finance & Grants Coordinators to ensure that all grant reports for the PI are submitted on time and to the necessary standard.
- Provide inputs for communications with the RO and IH as needed.
Support
- Coordinate with the field finance team inside Plan Egypt to conduct the financial trainings for the relevant staff at partner’s organizations.
- Provide support for regular trainings, tools and resources for staff on finance administration donor regulations and budget monitoring.
Contribute in establishing policies and procedures to ensure compliance with all Plan Egypt financial standards and regulations
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Knowledge
- A minimum of 3 years’ experience in a similar role in an INGO environment
- A post graduate qualification is desirable
- A degree in Accounting plus a professional accounting qualification such as CIS, ACCA, CIMA or equivalen
- Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques and the reporting requirements of major international grant donors
- Knowledge of the INGO sector and the financial management issues specific to the sector
- Knowledge of local finance laws and regulations
Skills
- Proven effective management skills leading teams across several sites and operating in a multi-cultural and matrix management structure
- Excellent proven financial analytical skills
- Ability to demonstrate and foster in team members a strong commitment to meeting the needs of other employees and managers for financial services
- Proficient in Microsoft office Packages and with Plan’s general ledger, grants tracking and PPM systems
- Strong team-building and motivational skills
- Strong negotiating, facilitating and influencing skills
- Ability to distinguish and describe key gender equality and inclusion concepts (including equity, discrimination, exclusion, gender, social norms, root causes and transformation).
- Ability to plan and effectively and efficiently use financial and other resources within organizational and donor requirements
- Apply a range of gender and inclusion analysis tools and conduct high-quality and nuanced gender and inclusion analysis from a child rights perspective.
Behaviours (Plan International’s Values in Practice)
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people.
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children
Type of Role: One year fixed term contract
Location: The position is based in the Country Office in Maadi with regular travels to PI ofifces in Delta, Upper Egypt and Cairo
Reports to: Head of Programme Implementation
Closing Date: 2nd of Sep. 2019
More Information
- Job City Maadi
