Roving Fleet Officer 30 views0 applications

Open Position: 1
Contract Duration: May 31, 2027

DEPENDING ON AVAILABILITY OF FUNDING

JOB SUMMARY

The Fleet and Logistics Officer ensures the effective management, safety, and readiness of SP‑owned and rental vehicles while coordinating transportation support for country office and field operations. The role oversees vehicle maintenance, inspections, fuel and movement tracking, and compliance with fleet management systems across all bases. It provides driver onboarding and safety training, monitors driving standards, and ensures accurate documentation for vehicle usage and rental payments. The officer maintains asset records, supports logistics reporting, and ensures all fleet and transport activities meet SP operational, safety, and accountability standards.

KEY RESPONSIBILITIES

• Provide technical and driving support for country office and field projects, ensuring fleet safety and readiness at all times.
• Oversee regular maintenance, servicing, government inspections, and insurance compliance for SP‑owned and rental vehicles.
• Maintain accurate daily fleet tracking, including log sheets, fuel usage, mileage records, and monthly consumption reports.
• Ensure rental vehicle documentation—start/end dates, kilometer readings, and usage logs—is complete and accurate for payment processing.
• Verify and process vehicle‑related payments based on approved log sheets and contractual terms.
• Plan and coordinate transportation needs for staff, materials, and inter‑office movements between country office and field locations.
• Implement and monitor SP fleet management systems across all bases, ensuring consistent standards and proper vehicle utilization.
• Provide safety orientation, fleet guidance, onboarding, and SOP training for SP drivers and rental drivers.
• Monitor driver performance, enforce movement and driving security procedures, and identify training needs.
• Ensure all required vehicle documentation and supplies—insurance, logs, directories, maps, first aid kits, and spare parts—are available and up to date.
• Maintain accurate asset records, ensure all resources are registered in the central database, and manage asset transfers and handovers across bases.
• Keep all fleet and logistics trackers updated, including maintenance, fuel, and movement records.
• Support reporting on procurement, asset management, warehousing, fleet, and transport activities according to established schedules.
• Ensure safe loading, unloading, and movement of vehicles and perform all duties in compliance with organizational safety guidelines.
• Carry out additional tasks and responsibilities with a generous and serving spirit for the benefit of Samaritan’s Purse.

EDUCATION / EXPERIENCE NEEDED

• BA degree in Procurement, supply chain management, purchasing management, Business management, Marketing management, or related field.
• 3 – 4 Years’ experience in a similar setup preferably in INGO/NGO.

LANGUAGE

• Proficiency in English and Amharic
• Knowledge of the regional language required
• Knowledge of any other national language is a plus

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Value, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
• Possesses strong organizational and problem-solving skills within a fast-paced environment.
• Must be a self-starter and internally driven to success and hard work.
• Committed to the SP values and ethics.
• Ability to communicate and interact well with people of different educational, linguistic, cultural and socio-economic backgrounds.
• Report writing and providing regular updates

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
• May travel in country with exposure to communicable diseases, hot and humid weather conditions.
• Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.