Warehouse Assistant 22 views0 applications

Open Position: 1
Contract Duration: May 31, 2027

DEPENDING ON AVAILABILITY OF FUNDING

JOB SUMMARY

The Warehouse Assistant supports efficient, compliant, and secure warehouse operations by assisting with the receipt, inspection, storage, and dispatch of commodities and pharmaceuticals. The role maintains accurate inventory and asset records, ensures proper handling and storage conditions, and upholds SP warehousing standards. The Warehouse Assistant also supervises loading and offloading activities, supports casual labor, prepares logistics documentation, and contributes to safe, organized, and accountable movement of goods throughout the supply chain.

KEY RESPONSIBILITIES

• Assist in the supervision of the receipt, storage and dispatching of all program commodities.
• Assist in maintaining and organizing paper records of the quantity, quality and balance of commodities, including daily updates of stack cards and warehouse ledgers, as well as reception waybills.
• Assist the warehouse officer to ensure quantities dispatched match the requester’s order.
• Assist the warehouse officer to separate damaged commodities from the rest of the stock.
• Assist in the maintenance of clean, well-ventilated and pest-free storage conditions.
• Assist in ensuring good warehousing practices according to donor standards and ensure adherence at all times.
• Supervise the offloading and stacking of the commodities.
• Assis to control incoming goods by such methods as physical counts, random weight checks, rejection of any spoiled, broken or damaged commodities, etc.
• Assis to deliver goods upon request, supported by official and approved documentation.
• Maintain up-to-date records on stock cards and paper inventory lists.
• Packing shipments with appropriate packaging to reduce the risk of damage during transportation.
• Prepare goods receiving note (GRN), goods issue notes (GIN), waybill, and appropriate warehouse documents.
• Assist and implement appropriate measures to safeguard assets and resources of the organization to ensure real-time tracking and quality control using standard preventive measures in line with established procedures and authorization received from supervisor.
• Support in fixed asset and resource count.
• Assist in the overall supervision and training of casual labor
• Carry out additional tasks and responsibilities with a generous and serving spirit for the benefit of Samaritan’s Purse.

EDUCATION/EXPERIENCE NEEDED

• BA Degree in Logistics, Supply Chain Management, Purchasing Management, Business Administration, Accounting or related field.
• 1 – 2 years’ experience in warehouse management, logistic, transport operation.
• NGO experience preferred

LANGUAGE

• Proficiency in English and Amharic
• Knowledge of the regional language required
• Knowledge of any other national language is a plus

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s values, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
• Possesses strong organizational and problem-solving skills within a fast-paced environment.
• Must be a self-starter and internally driven to success and hard work.
• Possesses strong cross-cultural communication skills, both written and verbal.
• Must be a humble team player.
• Ability to be flexible and adaptable, taking on additional responsibilities as needed.
• Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.
• Must have analytical and report writing skills.
• High level of integrity and stewardship.
• Committed to the SP values and ethics.
• Above average mathematic skills

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
• May travel in country with exposure to communicable diseases, hot and humid weather conditions.
• Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.