Deputy Chief of Party – Finance and Administration, Global Fund 77 views0 applications

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Opportunity

Through a federation of 72 countries in Africa, Asia, Europe and the Americas, Plan International seeks to a just world that advances the rights of children and equality for girls. Together, we are working to ensure that 100 million girls can learn, lead, decide and thrive. Plan International has implemented grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria, since Round 4.

Plan has experience working on Global Fund grants in Benin, Burkina Faso, El Salvador, Guinea, India, Liberia, Malawi, Mali, Niger, Senegal, Thailand, Togo and Zimbabwe.

The Global Fund to Fight AIDS, Tuberculosis and Malaria, based on the proposal of the Guinea Country Coordinating Mechanism, has designated Plan International Guinea as Principal Recipient (PR) to implement the combined tuberculosis-HIV prevention grant for the period 2018-2020.

The Deputy Chief of Party, Finance and Administration is a pivotal role within the team and responsible for overseeing project finances and operations, including administration, in accordance with relevant Global Fund rules and regulations and in line with Plan International’s financial and administrative management policy provisions.

The Deputy Chief of Party, Finance and Administration (D-COP Finance & Administration) will oversee quality financial and administrative management and financial reporting (monthly, quarterly and annual basis) of the grant. The D-COP-Finance & Administration will ensure best use of resources by managing the preparation of sound budgets, monitoring project expenses, ensuring compliance with grant terms and conditions, preparing for and facilitating the audit of the grant according to Plan International and donor requirements and schedules, conducting monthly progress monitoring and on-site data verification of Plan International’s partners’ financial systems (including Sub-Recipients (SR)), organizing regular coordination and learning meetings with SR & partner finance teams, overseeing development of vendor and other partner contracts, overseeing project procurement and ensuring timely payments to vendors and partners, ensuring Plan, vendor and all partners comply with both Plan, vendor and local legislative requirements,  and fulfilling any other anticipated activities to support quality implementation of the TB/HIV grant.

Dimensions of the Role:

• The post of D-COP Finance and Administration is an integral part of the team responsible for the overall management of all areas within the grant related to finance, budget management and oversight, administration and contracts;
• The position oversees a team of 8 staff, including 1 Finance Controller, 1 Senior Accountant, 4 Accountants, 1 Administrative and logistic coordinator, and 1 Administrative and logistics assistant;
• The D-COP Finance and Administration leads the financial and administrative services, which has an average annual budget of approximately US $4 Million.

  Do you have what it takes?

• Master’s degree in business administration, accounting, finance or financial management, and/or a professional qualification in accountancy;
• In-depth knowledge of Global Fund financial management rules and regulations and other key Global Fund regulations;
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook;
• At least 8 years of progressive experience in the financial management of large international development programs;
• Demonstrated experience and knowledge of internal financial controls and procedures;
• Demonstrated knowledge of Global Fund grant reporting requirements and management rules and regulations;
• Proven experience working with local organizations as part of Sub-grants /subcontracts;
• Proven experience with logistics, procurement or supply chain management highly preferred;
• Demonstrated ability to successfully manage projects with rigorous timelines and deliverables;
• Fluent command of written and spoken French is required;
• Command of written and spoken English is an asset

**Female candidates are strongly encouraged to apply**

Please click on the below link, for further information regarding the full person and job specification.

https://www.dropbox.com/s/vg5sdg1jdwwqqs5/JD_D-COP_Financial%20and%20Admin%20Manager_GF_TB_28May19.docx?dl=0

Type of Role: 18 month fixed Term contract

Location: Plan Guinea Country Office (Conakry)

Salary: Competitive salary and benefits package available

Reports to: Deputy Country Director-Operations Support and Chief of Party

Closing Date: 30th June 2019

Please note the following: Anticipated 1st round interviews to take place on 11th & 12th July 2019.2nd round interview to complete on 18th July – Candidates will be asked to do a presentation.