MISSION OBJECTIVE
Diakonie Katastrophenhilfe (DKH) is a German non-government organization (NGO) that renders humanitarian aid in 41 countries with 16 offices across the world. DKH supports people who are affected by crisis related to natural hazards, war, and displacement and focuses on locally-led responses by working in collaboration with a global network of partner organizations. Fostering localized humanitarian action and a long-term equal partnership approach lies at the very core of our work.
Continuously striving to facilitate mutual learning and capacity exchange, DKH aims to identify innovative and customized programmatic approaches and cooperation models. The organization actively seeks to shift power to local partners and communities through the transfer of decision-making opportunities to directly address their own priorities. DKH is part of the Protestant Agency for Diakonie and Development (EWDE) based in Berlin, Germany.
DKH Multi-country Office has been established the regional office in Cameroon since 2014. The Diakonie Katastrophenhilfe office in Yaounde coordinates the organization’s operations not only in the country itself, but also in other countries in the sub-region, notably Chad, Burkina Faso, Niger and CAR. Currently DKH has several partner organizations (PO) and several interventions ongoing and in the pipeline for 2025-2027.
The Finance, HR & Administration Coordinator its based in the new multi-country office in Yaoundé, working under the supervision of and in close collaboration with the Multi-Country Representative. This is a management position and has a very important role in supporting DKH’s NGO partners in the region in terms of capacity building and control. At the same time, internally, he/she ensures the sound financial and administrative management of the DKH offices in Yaoundé, in compliance with DKH procedures, national legislation and deadlines. The Finance, HR, Administration Coordinator supports and advises the Head of Mission directly on all Finance, Administration, Human Resources, Logistics and Audit projects.
DUTIES AND RESPONSIBILITIES
• Coordinate the strategic finance planning and management of DKH Sahel.
• Follow up the Budgetary, accounting and grant management of DKH Sahel in accordance with DHK’s global vision .
• Advise and assist the Multi-Country Representative in human resources matters and recruitment and ensure that the Representation complies with all relevant DHK policies and local regulations
• Support the Multi-Country Representative on the running of DHK Sahel formal organization in accordance with local regulations
• Prepare financial reports, statements, and summaries for management, to enable variance analysis and identify performance gaps.
• Gather and analyze data to support the development of financial and HR strategies to ensure that the practices comply with relevant laws and standards.
COLLABORATION
• Advise and build capacity of other DKH colleagues in his /her areas of expertise
• Engage with the Multi-Country Representative and DKH Berlin to prepare mission budgets, to ensure alignment of financial goals. Collaborate with partners on financial reporting, providing guidance and verification to maintain transparency and compliance.
• Work closely with partners to develop and implement project strategies and action plans, fostering a collaborative approach to project execution. Facilitate knowledge transfer by engaging partners in the adaptation of management procedures, enhancing their capacity to integrate these into their activities.
• Collaborate with the Multi-Country Representative and relevant teams throughout the recruitment process, from advertising to onboarding, to ensure a cohesive hiring approach. Engage with employees across all offices to address inquiries related to benefits, welfare, and documentation, serving as a central point of communication.
• Build and maintain relationships with local authorities, labor inspectorates, and other relevant offices to represent DKH’s interests and to ensure compliance. Engage with vendors, consultants, and service providers to negotiate contracts and maintain effective partnerships.
• Liaise with the Digitalization Adviser at DKH headquarters to implement strategic objectives, facilitating the flow of information and best practices. Coordinate with various internal departments to manage travel arrangements, procurement processes, and office operations, ensuring smooth cross-functional collaboration.
• Engage in regular review and development of HR policies and SOPs, communicating updates and ensuring understanding across the organization. Collaborate with the Capacity Building and Knowledge Management desk to develop and execute comprehensive onboarding programs, fostering a culture of continuous learning.
PROJECT CYCLE MANAGEMENT
• Monitor and control the budget of the DKH Sahel Office and produce monthly financial report
• Ensure proper project closure of third-party funds, prepare audits by external auditors and internal audits in accordance with DKH and third-party donor procedures
• Have accounts approved by external auditor and follow up auditors’ recommendations
• Provide HR guidance and consultative support to Head of Mission, and staff under his line management of the Sahel office and all attached offices
• prepare, revise and update ToR, proposals and employment contracts for staff, consultants and interns
• Maintain and update supplier and consultant data base, incl. information such as qualifications, delivery times, product/service ranges, etc.
• Create separate folders for each procurement process and ensure proper filing (hard copy and soft copy)
PROFILE AND SKILLS
• Knowledge of finance, administration and HR functions, in complex settings.
• Extensive experience in Humanitarian Aid in complex crises, in the Sahel region, and in managing and leading program teams in humanitarian context.
• Knowledge of finance exigence of donors
• Good understanding labor laws, workplace compliance, and employment standards.
• Diplomacy and cultural sensitivity, strong negotiation and conflict resolution skills.
• Excellent communication and inter-personal skills, and the ability to establish and maintain effective working relationship with colleagues, partners, and donors
• High ethical standards, commitment to the values of the Humanitarian sector
• Ability to work structured; quality, process and result oriented
Be a Cameroonian national or have authorization to work in Cameroon
• Diplomacy and cultural sensitivity, strong negotiation and conflict resolution skills.
• Excellent communication and inter-personal skills, and the ability to establish and maintain effective working relationship with colleagues, partners, and donors
• High ethical standards, commitment to the values of the Humanitarian sector
• Ability to work structured; quality, process and result oriented
• Be a Cameroonian national or have authorization to work in Cameroon
TARGETED SPECIALIZED KNOWLEDGE
• A higher education degree (Master’s Degree or equivalent) such as in Finance, administration or other field studies directly relevant to the position.
• French and English required. Knowledge of local languages is an asset.
• Excellent computer skills: Excel, Word, Outlook, PowerPoint. Mastery of accounting software
• Proficiency of accounting and human resources management software, as well as common IT tools.
TARGETED SPECIALIZED KNOWLEDGE
• A higher education degree (Master’s Degree or equivalent) such as in Finance, administration or other field studies directly relevant to the position.
• French and English required. Knowledge of local languages is an asset.
• Excellent computer skills: Excel, Word, Outlook, PowerPoint. Mastery of accounting software
• Proficiency of accounting and human resources management software, as well as common IT tools.
If you recognize yourself in this job description, please send your application with a CV, three references and a cover letter specifying the job title “Finance, HR & Administration Coordinator” to [email protected]
Closing date: Monday, January 13, 2025. at 11:59 p.m.
Due to the large number of applications received, only selected candidates will be contacted.
Successful candidates will then be asked to provide original driver’s licenses and a copy of their criminal record less than three months before signing the employment contract.
Applications will be evaluated as they are received, and the position may be closed as soon as a person has been identified and hired.
Female candidates are encouraged to apply for this position.
