Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:
- empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
- drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
- work with children and communities to prepare for and respond to crises, and to overcome adversity
- support the safe and successful progression of children from birth to adulthood
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a new country strategy which will for the next five years (2019 to 2024) focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment.
Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.
We are currently seeking to recruit:
Title: Finance Officer
Location: Monrovia (Travel to Project Areas as required)
Status: National Position
Department: Finance
Reports to: Grants Accountant
ROLE PURPOSE
Plan ensure that all Plan’s financial operations are conducted as per the prescriptions of the Operations Manual(OM) Whenever there is an exception adequate explanation should be provided and approved by appropriate management level. And ensure that all payments are accurate and processed on a timely manner.
DIMENSIONS OF THE ROLE
Processing of payment
Treasury management.
Accounting and General Ledger(SAP):
Filing and controlling of Payment Vouchers
Accountabilities
- Processing of payment
- Ensuring that payment requests are reviewed and approved before entry is made into SAP.
- Ensure that all completed payment requests are processed in a timely manner.
- Cancel (stamped PAID) all PV and their supporting documents.
- Ensure that cheques are accurate and match with the supporting documents and will be signed by authorize signatories.
- Ensure that all the cheques issued or cancelled and all the vouchers raised or cancelled follow the requirement in OM.
- Ensure that the description of transactions in SAP are complete and accurate with self-explanatory and understandable to whoever reads them.
- Ensure that evidence of payment made should be collected or made available upon release of cheque- receipts from Suppliers/Staff sign out.
- Ensure that the Receipt matches and is attached to the right payment voucher.
- Treasury management
- Monitor SAP cash registers and bank balances to avoid overdrafts
- Ensure that the Cheque books are kept in a safe place.
- Safeguard and made sure Petty cash fund is kept safe in the petty cash save.
- Made Petty cash payments based on approved Petty cash vouchers.
- Prepare petty cash control sheet at the end of every Friday of the week and ensure it is signed off by the grant accountant.
- Ensure that the petty cash fund is replenished at least every Month and or at 50% used of funds.
- Process other related Bank transactions as requested. (delegate an intern to do this if possible)
- Ensure all check release and transfer letters are filed chronologically by date and on time.
- Processing of Tax
- Ensure all Salary Income tax and Social Insurance for the month is processed, declared and paid to the tax Authorities on time.
- Ensure all withholding tax on rents and other related charges for the month are processed, declared and paid to the tax Authorities on time.
- Ensure all Tax receipts and related Documents are properly filed.
- Ensure all CHSS tax is paid and declared to the tax authorities on time.
- Filing and control of payment Vouchers
- Ensure that all vouchers are properly attached with genuine, accurate and match each other, with arithmetic calculation and proper approval as per OM before filling.
- Ensure that all vouchers are chronologically filed In Global fund Finance Department following the transaction listing for Global Fund funding.
- Maintain a record of vouchers borrowed by staff and ensure that they are returned and kept in the files.
- Sort out all Vouchers/documents needed for Audit or LFA spot checks and ensure that the vouchers/documents are refiled after the Audit or spot checks.
- Others:
- Keep the Project Finance Manager informed of any initiative or difficulties relating to the job’s responsibilities.
- Any other duties that may be assigned from time to time
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
- There is high contact with Plan Liberia Administrative and Plan Liberia team.
- Plan Finance Department staff
- NEW funding Module Global Fund Malaria project team
- Technical expertise, skills and knowledge
Essential
- At least 3 years’ experience in working as an Accountant.
- Good knowledge of local accounting practices, standards, procedures and regulations.
- Ability to remain calm and positive under pressure and in difficult situations
- Ability to negotiate, persuade and influence
- Ability to train and mentor staff, partners and communities
- Ability to study and quickly understand new operating environment and organizational systems
- Strong negotiation, facilitating and influencing skills
- Computer literacy
- Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
- Fluency in written and oral English
- Demonstrate ability to give and receive feedback and criticism in a constructive and open way
- A good team member.
- Good listening and good communication
- Troubleshooting and Good ability to plan.
Qualification and Experience
- Minimum 3 years’ relevant experience in a similar position in a comparable organization.
- Good knowledge of Global Fund financial reporting requirements, policies and procedures will an added advantage.
- Good knowledge of local accounting practices, standards, procedures and regulations
Knowledge:
- Promotes high performance by all staff
- Promotes innovation learning and transparency
- Communicates clearly and effective Develops learning and continuous improvement
- Gains, develops and retains credibility
Skills:
- Good analytical and synthesis skills
- Good interpersonal skills (open minded, diplomatic…)
- Good listener with strong advisory skills
- Excellent writing and speaking skills
- Good communication skills (written and oral)
- Good negotiating skills
Attitudes
- Influencing staff to improve performance
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Team spirit.
- Promotes innovation and learning
- Communicates effectively and enthusiastically
- Behaves consistently in their approach to work and decision making
Desirable
- First-hand experience and knowledge of working in development sector
- Familiarity with project management and development sector donor requirements
- Knowledge of [country} legal and regulatory environment
- Understanding of Risk Management concepts
- Facilitation and coaching skills.
Physical Environment
- Typically, office environment with 33% extensive travel in program areas
Level of contact with children
- Low contact: No contact or very low frequency of interaction
- Mid contact: Occasional interaction with children
- High level: Frequent interaction with children
- The position will be based at the project office and level of contact with children is low
(Plan International’s Values in Practice)
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Grade: C1
Closing Date: November 2, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
More Information
- Job City Monrovia
