THE ORGANISATION
Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:
- empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
- drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
- work with children and communities to prepare for and respond to crises, and to overcome adversity
- support the safe and successful progression of children from birth to adulthood
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a new country strategy which will for the next five years (2019 to 2024) focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment.
Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.
THIS IS A LOCAL POSITION
SUMMARY OF THE POSITION:
Under the direct supervision of DCOP who is leading the Plan Liberia Global Fund NFM Malaria Program LLINS Distribution, LLIN Logistic Coordinator (Central Level) function is to support the Global Fund Program LLIN Campaign County Logistic officer in the 15 counties to ensure that LLIN Distribution Campaign and supplies/logistics are handled and managed well in line with the campaign plans, the Global Fund and Plan/Plan partner’s policies and procedures throughout the period of the campaign.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
- Report to the Deputy Chief of Party, Plan Liberia Global Fund NFM Malaria Program with dotted reporting lines to Plan International Administrative Manager
- Logistics and supply systems and processes for compliance and management information
- Risk Management in logistics and supplies for the Liberia LLIN distribution campaign as part of Plan Global Fund NFM Malaria Program
- Area of Responsibility – CO, with travel to 15 Counties when necessary.
Typical Responsibilities – Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
- Support the Plan Global Fund program unit or Plan partner organization in implementing LLIN campaign logistics systems, including movement and tracking of LLINs in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
- Engage in the LLIN campaign logistics management by providing support to the 15 counties
- Interact with service providers ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
- Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
- Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned county.
- In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer
- Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the LLIN campaign.
- Management of supplies used in Plan partner or the Plan Global Fund Program LLIN campaign including receipt/clearance, transport, storage and delivery.
- Support the Plan partner or Plan Procurement Specialist/Administrative Manager in establishing and maintaining vendors and contractor’s data and dealing with them (effectiveness, reliability, timeliness and quality of services provided)
- Organize dispatch of goods in support to the LLIN campaign with proper documentation and filling ensured.
- Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
- Aanalyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall Nets Distribution and supply system.
- Works with minimum supervision
- Refers all final decision making to a senior manager
Communications and Working Relationships:
- Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
- Country Management Team
- Global Fund/LFA
- The County Level Plan Program or Plan Partner Team
- The MOH/NMCP & County Health Teams
- Plan International Liberia Global Fund implementation team
- Maintains high contact with staff regarding Plan or Plan partner policies and procedures
- Maintains medium contact with the Plan Partner or Plan Regional Office and other Organization’s County Office procurement or administrative team
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience - A university degree or equivalence in the fields of either financial, administration or logistics and procurement
- A logistics, supplies or procurement background and work experience is preferred
- Knowledge about program and project implementation is an added advantage
- At least 3 years’ experience in similar position with a recognized institution
- Experience in national health/LLIN campaigns will be an added advantage
Knowledge:
- Promotes high performance by all personnel
- Promotes innovation, learning and transparency
- Communicates clearly and effectively
- Gains, develops and retains credibility
Skills: - Ability to mentor staff, partners and communities
- Good analytical and synthesis skills
- Ability to study and quickly understand new operating environment and organizational systems.
- Good communication skills (written and oral)
- Good listening and negotiating skills
- Independence and objectivity, you should be able to work with minimum supervision
- Organized, methodical and meticulous
- Good filling or record keeping
- Computer knowledge and self-ownership required to execute roles & responsibilities
Attitudes:
- Influencing personnel to improve performance, procedures and compliance
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Team spirit.
- Promotes innovation and learning
- Communicates effectively and enthusiastically
- Behaves consistently in his/her approach to work and decision making
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Partly office environment with 60% extensive travel to business partners, program/campaign areas including in-county or out-of-county (where and whenever necessary)
Level of Contact with Children:
The position will be based at the County Level and level of contact with children is low
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.
Location: Monrovia
Reports to: Deputy Chief of Party
Grade: C2
Closing Date: October 2, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
More Information
- Job City Monrovia
