Project Officer-Digital Birth Registration, Tulinde Tusome Project (Kilifi) 292 views0 applications

The main purpose of this position is to implement the day to day activities of a 5 year DFATD Grant funded project Tulinde Tusome: Creating Safe and Protective Spaces for Improved Learning in Kwale and Kilifi Counties, Kenya. The project aims to support the intersecting areas of education and child protection to keep children safe in schools.  Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.  We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.   We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

ROLE PROFILE

Title	Digital Birth Registration Officer	Grade	C1
Functional Area & Location	Kilifi Hub	Date	December, 2018
Reports to	Project Manager ( TT)  with a dotted line to the DBR Advisor
Duration	11 months Contract ( subject to availability of funds)

Dimensions of the Role

The job role includes Child Protection responsibilities during the implementation of the project as per the Child Protection Policy at the Programme Unit. The incumbent is responsible for the development and execution of the project work plans as per the approved activity plan for his/her area of responsibility.  S/he is also responsible for contribution to designing, implementing, monitoring and reporting on the progress of the project activities. The incumbent will be reporting to the Project Manager and the respective Program Unit Manager on a day to day basis who has oversight of all programs and operations in the area.

Accountabilities

Key Responsibilities – Key End Results of Position:

Mobilisation and Participatory Planning:

• In close collaboration with the Project Manager and PU staff, ensure stakeholder mapping for the Project remains updated and apply appropriate strategies to sustain mobilization, interest and commitment of local stakeholders to promote child protection campaigns
• Work with the various implementation partners to regularly validate the analysis on challenges impeding the full implementation and enforcement of the law in respect of child protection.
• Informed by the analysis and the project outline, facilitate systematic participatory development of implementation plans with clear objectives, tangible deliverables, timelines and support the various teams and structures to rollout the activity plans. Consultations must include communities and children on specific discussion on protection risk issues from their perspective and possible mitigating actions and strategies that could be incorporated into project design
• Ensure that project makes full consideration of the local child protection context including main protection risks for children as well as legal and social wellbeing provision and this informs all stages of the project cycle.
• Ensure that identification, analysis and management of the child protection policy related risks are included in the regular project risk management processes at all stages of the project cycle

Project Implementation:

• Ensure community participation in the project planning, implementation and monitoring including consultations with children that delve into protection risk issues from their perspective and possible mitigating actions and strategies that could potentially be incorporated into project design
• Ensure that the monthly activities and budget plans are implemented as per approved breakdown and that all activities are on track
• Work with relevant staff to ensure all logistics and procurement at a local level including events management are in conformity with Plan and donor policies, procedures and standards
• Facilitate access of relevant and accurate information on prevention of violence against children and ensure protection and response mechanisms are accessible across all levels including the county (government authorities, policy makers and other relevant stakeholders working with children)
• Ensure Child Protection mechanisms in the Project have been improved at family, school and community level
• Play an advocacy role to ensure that Government of Kenya (GoK) and county governments take responsibility to institutionalize well-structured child protection systems and to prohibit all forms of violence against children
• Work with project partners to enhance response to and rehabilitation of victims of gender-based violence, sexual abuse and transactional sex

Capacity Building Trainings:

• Contribute to the design of simplified appropriate capacity and gaps assessment tools on systems, knowledge, attitudes and practices within the local context with respect to application of the law on child protection, and human rights in general
• Using analyzed information, give input to the development of appropriate criterion to select training participants and champions for various interventions as outlined in the project design document approved by the donor and the project DIP
• In close collaboration with the Project Manager and other stakeholders, participate in the development of appropriate training curriculum customized to locally identified gaps
• Work with the various project implementation teams to support initiatives to cascade the capacity trainings to target groups to enhance efforts to promote safe and protective spaces for children both at home and schoo

Stakeholder Relationship Management:

• Through collaborative approaches, engage various project implementation teams to develop appropriate TORs for the respective groups, ensuring their input is considered and incorporated
• Facilitate use of inclusive processes in scheduling project implementation activities sensitive to the local calendars and seasonality of activities
• Ensure clarity on roles, responsibilities, deliverables and timelines for the same for each actor
• Effectively participate in planning, progress review and coordination meetings with stakeholders, sharing updates, future plans, resource limitations to manage expectations, engage actors in identifying and addressing challenges, etc.
• Ensure coordinated implementation of work plans and act as the project accounting officer
• Respecting cultural sensitivities to sustain harmonious relations with stakeholders and communities at large

Monitoring, Evaluation and Documentation:

• As outlined in the project M&E framework, contribute to design and rollout of the project baseline, midterm and end-line studies, other focused surveys and routine monitoring and facilitate the dissemination of findings from such studies/monitoring to the relevant audience
• In collaboration with the Project Manager, use baseline findings for benchmarking the project/setting targets and regularly incorporate feedback and other monitoring observations to implementation to enhance effectiveness.
• Effectively document progress with respect to implementation methodologies, effects and outcomes of intervention activities to generate evidence for reporting, decision making, policy advocacy, up-scaling best practices and lessons to be drawn from the project.
• Facilitate reflective sessions with children, Schools Board of Management, parents and stakeholders to keep all parties appraised on implementation progress, emerging challenges, opportunities, effectiveness of design, monitoring and implementation processes and seek their feedback and input into the project.

Reporting and Documentation:

• From the outset, familiarize self with various reporting formats, information needs and schedules and ensure evidence based quality reporting
• Regularly gather data and other information relevant for reporting
• Submit regular/scheduled complete, accurate and timely consolidated interim reports that conform to prescribed formats and other parameters from Plan and the donor
• Contribute to documentation and sharing of best practices with stakeholders as appropriate
• Facilitate coordinated joint reflection meetings/sessions at County level (among partners)
• Ensure budget burn rate remain consistent with the reports submitted and provide brief explanations as appropriate for discrepancies

Problem Solving:

• Managing community conflicts
• Managing community/Plan Policy conflicts
• Maintain good working relationships with other Civil Society Organisations (CSOs)
• Negotiating with the respective government departments to ensure that work is not impeded
• Managing community attitude towards Plan implementation strategy
• Managing donor verses implementation partner timelines and reports

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Incumbent expected to maintain a high level of external communication/contact at the community, District and County levels to facilitate appropriate project implementation
• Medium level external communication with the INGO, LNGO, CBOs partners in the county
• Low level external interface with Plan National Office (NOs) sponsorship communications

Technical expertise, skills and knowledge

Educational Qualifications, Knowledge & Experience:

• A Bachelor’s degree in Social Sciences or Development Studies
• At least 3 years’ experience in project management/coordination
• Strong Knowledge of community development
• Conversant with child rights issues
• Experience in grants management, proposal development insights and resource mobilization

• Experience with SRGBV/Child protection/Education/gender related projects, partnership building, networking /and collaboration with GOK, county governments and other actors including the private sector are a critical requirement
• Knowledge & experience with Youth and Children with Disabilities projects will be an added advantage

• Knowledge in donor reporting requirements an added advantage
• High level of integrity, values, ethics and attitudes that align with principles of Plan’s Child Protection Policy

Key Skills Specific to the Post:

• Skills in managing project implementation and monitoring is critical
• Strong advocacy skills for the Child Protection and human rights issues
• Skills on delivery of child protection responsibilities
• Strong report writing skills
• Community facilitation, networking, partnership development and management skills
• Fundraising and resource mobilization skills
• Good communication, negotiation and advocacy skills
• Good interpersonal, relationship and teamwork spirit
• Conflict Management skills

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.

• Holds self and others accountable to achieve the highest standards of integrity.

• Consistent and fair in the treatment of people.

• Open about mistakes and keen to learn from them.

• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.

• Creates a climate of continuous improvement, open to challenge and new ideas.

• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

• Builds constructive relationships across Plan International to support our shared goals.

• Develops trusting and ‘win-win’ relationships with funders, partners and communities.

• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

• Builds constructive relationships across Plan International to support our shared goals.

• Develops trusting and ‘win-win’ relationships with funders, partners and communities.

• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

Field based. Frequent travel (70%) in field monitoring/implementation within designated PU area of operation.  The operating environment is characterized by conditions that may make it difficult to access the communities. The incumbent will use the motorbike as the primary mode of transport for the frequent visits to the Field sites, guided by the fleet policy.

Level of contact with children

High level: Frequent interaction with children.

Please note that only applications and CVs written in English will be accepted.

References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International’s Child Protection Policy and Code of Conduct.  Plan International operates an equal opport

Please note that only applications and CVs written in English will be accepted.

References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International’s child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

Female candidates are strongly encouraged to applyunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required. Female candidates are strongly encouraged to apply.