Regional Office Manager (Peacebuilding) 102 views5 applications

Information about the Role:

Job Title: Regional Office Manager

Location: Regional Office with extensive travel

Reporting to: Regional Director, based in the Regional Office

Salary: €35,000 to €42,500 gross of tax. 33 days of annual leave (plus R&R if appropriate, accommodation and food allowance when in-country)

Role Duties and Responsibilities:

Support the team in the regional office, country capital offices and the local hubs

• Convene meetings of the regional office team, country team or hub teams, arranging dates and venues, collating relevant papers if necessary, taking minutes, following up action points
• Diary management for the Regional Director, setting up regular meetings with staff and people from outside the organisation, arranging visas, booking flights and accommodation etc
• Steward the Risk Register, ensuring risks are reviewed regularly by the responsible person
• Technical support with online and in-person conferences and events
• Working with the UK team to help oversee the security rota, ensuring the UK team have the information required for tracking staff working in hazardous areas
• Be the first line of IT support for the whole team, fixing minor issues as they arise and referring more difficult questions to UK Operations Manager/IT consultants; help the team implement the cyber security policy
• Help the team improve file and data management, streamlining a workable system across the organisation
• Keep a central record of programme deadlines and help ensure that they are met in good time
• Procurement of IT equipment, branded clothing, business cards etc, keeping a central record of Concordis’ assets
• Manage procurement, resources and solutions for office and hub set up
• Provide direct administrative support as needed, maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists

Human Resources

• Steward the recruitment processes across the region, working with the line managers responsible to prepare job descriptions, advertise roles, sift and shortlist, interview, take up references and checks, offer jobs and issue contracts. Ensure HR files are kept up-to-date
• Oversee onboarding of new staff, ensuring they have the information and equipment they need, are briefed on policies and feel part of the team
• Diarise appraisals and ensure training needs are met
• Work with all teams to ensure safeguarding policies are known and being implemented
• Promote and maintain records of staff training

Liaise with UK team to support good governance

• Ensure Concordis’ policies (e.g. Security, Safeguarding, Anti-Corruption etc.) are available to all staff and kept up-to-date

Person Specification:

• At least 5 years in senior administration/management role.
• Professional level written and spoken French and English.
• Excellent IT skills.
• Able to provide basic IT support.
• Resourceful, proactive, flexible and kind, able to manage and prioritise competing tasks.
• Personal efficiency, resourcefulness and organisational ability, and the ability to be take initiative, remain flexible and maintain good humour in challenging circumstances
• Commitment to Concordis’ mission, principles, values (available at http://concordis.international/our-mission-and-values/

Further details are available at our website https://concordis.international/vacancies

Application Information:

Applications will only be considered if they are submitted as follows:

Submit your CV and a covering letter as two separate documents. The cover letter should be no more than two pages long and explain:

• Why you are interested in the post and why you’d like to work for Concordis
• How your skills and experience make you a good fit for the person specification
• What languages you can use to a professional level, including verbally and in writing.
• Your experience in senior administration/management
• Your HR experience
• Your level of IT skills

The document should be saved in PDF in the following format:

Your First Name-Your Last Name–Document Name–Date(mmyy) eg, John-Smith-CV-0524

Please send both documents to [email protected]

Timeline:

Closing Date: 10th September at 23.59 hours

Selection Process:

All submitted applications will receive an automatic response acknowledging receipt but we regret that we will not be able to enter into individual correspondence with unsuccessful applicants.

Interviews are expected to take place online.

Equality Statement:

Concordis International is committed to treating all people equally and with respect irrespective of their age, disability, gender, race, religion or belief, sex or sexual orientation. We actively encourage equality and diversity and we look to recruit across age, gender, ethnicity and background to support our peacebuilding mission.

Queries:

If you have any queries or you would like an informal discussion about this opportunity, please contact the HR team by email on [email protected] and we’d be happy to help.

We will keep your personal data carefully and within the requirements of the General Data Protection Regulations.

All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening. This includes criminal records checks, review of sanctions and proscribed groups lists. Concordis also participates in the Inter-Agency Misconduct Disclosure Scheme.